Bradley University
Hollywood Semester Program Coordinator
Bradley University, Peoria, Illinois, us, 61639
Position Title: Hollywood Semester Program Coordinator
Department: Slane College of Communication and Fine Arts
Reports to: Executive Director of the Hollywood Semester
Appointment: Full-Time; 12 months
Status: Exempt
Location:Burbank, CA
Position Overview: The Program Coordinator is responsible for managing the logistics and providing support for the Bradley University Hollywood Semester. This program offers Bradley University upper-level students an immersive L.A. experience, including classes, housing, internships, and activities. The Coordinator's primary role is to handle program logistics, while also serving as a resource for student questions and contributing to a welcoming community environment. Key responsibilities include program coordination, administrative support, budget assistance, and basic marketing activities. The Program Operations Coordinator works closely with the Executive Director of the Hollywood Semester and faculty to ensure smooth operations and a positive experience for all participants.
Program Coordination:
Coordinate with the Executive Director and faculty to plan and schedule move-in days (twice yearly), occasional class activities, and field trips. Oversee field trip logistics, including vendor coordination and transportation arrangements. Maintain accurate administrative records related to student activities and internship placements. Support logistical aspects of cohort engagement activities as directed by the Executive Director to foster a positive student experience. Serve as a point of contact for student logistical inquiries Administrative and Technical Support:
Provide logistical support for events, which may occasionally require evening or weekend hours. Assist faculty with basic technology setup and troubleshooting for commonly used devices. Coordinate with vendors to oversee facility-related services as needed. Budget Management:
Maintain accurate financial records and prepare straightforward monthly budget updates for the Executive Director. Track routine expenses and assist in generating basic financial summaries, without direct budget oversight responsibility. Secondary Responsibilities (As Needed):
Marketing and Outreach Support:
Update the program website and create weekly social media updates. Support the development of promotional materials for student recruitment as directed by the Executive Director. Qualifications:
Required:
High School Diploma and a minimum of two years of relevant professional experience. Proficiency in MS Office and Google Suite., and Adobe Suite Experience with basic budget tracking or financial record management. Strong written and interpersonal communication skills. Excellent organizational and multitasking abilities. High attention to detail and analytical skills. Compassionate, student-centered approach to program coordination.
Preferred:
Experience in educational program coordination or project management. Familiarity with basic troubleshooting for digital platforms.
Working Conditions:
Primarily office-based, with occasional supervision of field trips or events outside regular office hours. Occasional lifting and movement of office supplies (up to 25 lbs.) may be required.
Qualified candidates should submit a resume, letter of application addressing qualifications for the position and full contact information for three professional references.
Please submit all materials at the time of initial application.
Review of applications will begin immediately. Employment with Bradley University is contingent upon a satisfactory criminal background check. Visa sponsorship is not available for this position.
The Slane College of Communications and Fine Arts that consists of the Departments of Art, Communication, Interactive Media, Music, Theatre Arts, an interdisciplinary Global Scholars Program, and its nationally renowned Hollywood Semester. The Slane College enrolls approximately 1,000 students and has a generous endowment, with excellent integrated technology to support teaching and scholarship in six exclusive campus buildings.
The Bradley University Hollywood Semester is an off-campus program designed to provide Bradley students the opportunity to gain a unique introduction to the entertainment industry through a semester of study in Los Angeles, California. Professional experiences are created through a combination of industry-related internships, academic courses, and co-curricular lectures and entertainment industry experiences. Students earn a full semester of upper-level credit through the Bradley University Hollywood program.
Visit Bradley University online at: www.bradley.edu, the Slane College of Communications and Fine Arts at: http://bradley.edu/slane, and the Hollywood Semester https://www.bradley.edu/academic/colleges/cfa/hollywood
Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA, and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Information regarding our benefits can be found here: https://www.bradley.edu/offices/business/human-resources/benefits/
Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate student's opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.
Department: Slane College of Communication and Fine Arts
Reports to: Executive Director of the Hollywood Semester
Appointment: Full-Time; 12 months
Status: Exempt
Location:Burbank, CA
Position Overview: The Program Coordinator is responsible for managing the logistics and providing support for the Bradley University Hollywood Semester. This program offers Bradley University upper-level students an immersive L.A. experience, including classes, housing, internships, and activities. The Coordinator's primary role is to handle program logistics, while also serving as a resource for student questions and contributing to a welcoming community environment. Key responsibilities include program coordination, administrative support, budget assistance, and basic marketing activities. The Program Operations Coordinator works closely with the Executive Director of the Hollywood Semester and faculty to ensure smooth operations and a positive experience for all participants.
Program Coordination:
Coordinate with the Executive Director and faculty to plan and schedule move-in days (twice yearly), occasional class activities, and field trips. Oversee field trip logistics, including vendor coordination and transportation arrangements. Maintain accurate administrative records related to student activities and internship placements. Support logistical aspects of cohort engagement activities as directed by the Executive Director to foster a positive student experience. Serve as a point of contact for student logistical inquiries Administrative and Technical Support:
Provide logistical support for events, which may occasionally require evening or weekend hours. Assist faculty with basic technology setup and troubleshooting for commonly used devices. Coordinate with vendors to oversee facility-related services as needed. Budget Management:
Maintain accurate financial records and prepare straightforward monthly budget updates for the Executive Director. Track routine expenses and assist in generating basic financial summaries, without direct budget oversight responsibility. Secondary Responsibilities (As Needed):
Marketing and Outreach Support:
Update the program website and create weekly social media updates. Support the development of promotional materials for student recruitment as directed by the Executive Director. Qualifications:
Required:
High School Diploma and a minimum of two years of relevant professional experience. Proficiency in MS Office and Google Suite., and Adobe Suite Experience with basic budget tracking or financial record management. Strong written and interpersonal communication skills. Excellent organizational and multitasking abilities. High attention to detail and analytical skills. Compassionate, student-centered approach to program coordination.
Preferred:
Experience in educational program coordination or project management. Familiarity with basic troubleshooting for digital platforms.
Working Conditions:
Primarily office-based, with occasional supervision of field trips or events outside regular office hours. Occasional lifting and movement of office supplies (up to 25 lbs.) may be required.
Qualified candidates should submit a resume, letter of application addressing qualifications for the position and full contact information for three professional references.
Please submit all materials at the time of initial application.
Review of applications will begin immediately. Employment with Bradley University is contingent upon a satisfactory criminal background check. Visa sponsorship is not available for this position.
The Slane College of Communications and Fine Arts that consists of the Departments of Art, Communication, Interactive Media, Music, Theatre Arts, an interdisciplinary Global Scholars Program, and its nationally renowned Hollywood Semester. The Slane College enrolls approximately 1,000 students and has a generous endowment, with excellent integrated technology to support teaching and scholarship in six exclusive campus buildings.
The Bradley University Hollywood Semester is an off-campus program designed to provide Bradley students the opportunity to gain a unique introduction to the entertainment industry through a semester of study in Los Angeles, California. Professional experiences are created through a combination of industry-related internships, academic courses, and co-curricular lectures and entertainment industry experiences. Students earn a full semester of upper-level credit through the Bradley University Hollywood program.
Visit Bradley University online at: www.bradley.edu, the Slane College of Communications and Fine Arts at: http://bradley.edu/slane, and the Hollywood Semester https://www.bradley.edu/academic/colleges/cfa/hollywood
Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA, and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Information regarding our benefits can be found here: https://www.bradley.edu/offices/business/human-resources/benefits/
Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate student's opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.