Administrative Professional II - (Hybrid)

Apply for Job Job ID 278816
Location Atlanta, Georgia
Full/Part Time Full-Time
Regular/Temporary Regular
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About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Center for Advanced Communications Policy (CACP) focuses on key issues that influence the development, implementation and adoption of cutting-edge, advanced communications technologies. CACP work includes assessment of policy issues and production of regulatory filings, identification of future options for innovation, and articulation of a clearer vision of the ever-changing technology landscape.

Job Summary

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: N/A. This position will supervise: N/A

Job Summary

Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; tracking expenses, managing and organizing travel arrangements, file maintenance, and related administrative activities. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors.

This position typically will advise and counsel: N/A.

This position will supervise: N/A

This position will supervise: assigned unit administrative personnel.

Responsibilities

Job Duty 1 - Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Job Duty 2 - Compile and organize data for use in reports.
Job Duty 3 - Schedule and make arrangements for meetings and other events.
Job Duty 4 - Make travel arrangements for unit staff management and staff as directed.
Job Duty 5 - Maintain office supplies inventory.
Job Duty 6 - Maintain filing system.
Job Duty 7 - Receive and refer phone calls; greet and direct office visitors.
Job Duty 8 - Perform other duties as assigned

Responsibilities

Responsibilities

1. Compose routine correspondence; prepare and route correspondence, reports and other documentation
2. Compile and organize data for use in reports
3. Schedule and make arrangements for meetings and other events.
4. Make travel arrangements for unit staff management and staff as directed.
5. Maintain office supplies inventory
6. Maintain filing system
7. Coordinate unit purchasing and track unit expenses
8. Receive and refer phone calls; greet and direct office visitors
9. Perform other duties as assigned

Required Qualifications

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Two to three years of job related experience

Required Qualifications

Required Qualifications

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Two to three years of job-related experience

Preferred Qualifications

• Proficiency in Microsoft Office
• Experience working in procurement within higher education
• Experience working in Workday Financial Management

Proposed Salary

This is an hourly paid position. The proposed salary range is $21.68/hr - $22.83/hr. Salary determined based on experience/qualifications

Required Documents to Attach

Resume and a list of three references

Knowledge, Skills, & Abilities

SKILLS
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization. Skill in basic and advanced office related computer applications is required.

Apply Before Date

Applications will be considered beginning November 11th, but the search will continue until the positions are filled.

Contact Information

Requests for information may be directed to Brad Fain (brad.fain@cacp.gatech.edu).

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Successful candidate must be able to pass a position of trust background + Credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening