Assistant Bookkeeper

Job Description: Assistant Bookkeeper Position Overview: We are seeking a detail-oriented and organized Assistant Bookkeeper to support our financial operations. The successful candidate will play a vital role in managing accounts receivable, tenant account reconciliation, and ensuring the accuracy of financial records. This position requires excellent problem-solving skills, strong communication, and the ability to work independently and collaboratively within a team. Key Responsibilities: Accounts Receivable Management Maintain and update accounts receivable records. Ensure timely and accurate posting of payments. Tenant Account Reconciliation Regularly review and reconcile tenant accounts. Resolve discrepancies and address tenant inquiries regarding account issues. Lease and Billing Management Enter new lease agreements into the system. Maintain the rent roll to ensure accuracy and updates for all tenant information. Bill tenants for water, utilities, and work done on their units. Manage and send monthly statements to tenants. Apply prepayments accurately to tenant accounts. Audit and Reporting Audit receipts for accuracy and compliance. Run management fee reports and prepare financial summaries as needed. Banking and Deposits Manage and reconcile bank deposits, ensuring accurate recording of transactions. Maintenance and Utility Processing Assist in processing common area maintenance work orders and bill tenants as necessary. Administrative Tasks Scan and organize invoices for record-keeping. Provide assistance with managing and organizing vendor communications. Support ad hoc projects as assigned by management. Budgeting and Forecasting Assistance Assist in preparing budget summaries and financial projections. Compliance and Documentation Ensure financial practices comply with applicable regulations. Maintain proper documentation for all financial transactions and tenant interactions. Qualifications: Prior experience in bookkeeping or accounting roles is preferred. Strong understanding of accounts receivable, tenant account management, and rent roll maintenance. Proficient in accounting software and Microsoft Office Suite (Excel, Word). High attention to detail and excellent organizational skills. Strong communication skills to interact effectively with tenants and team members. Ability to handle multiple tasks and meet deadlines. Key Attributes: Self-motivated and proactive problem-solver. Team-oriented with a collaborative mindset. Reliable and trustworthy with sensitive financial information. This role offers an excellent opportunity to grow within a dynamic and supportive environment while contributing to the financial success of the organization. To Apply: Submit your resume and a cover letter detailing your experience and qualifications relevant to this role to brianmurphyunicornrealty.comTips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.