Event Coordinator

POSITION SUMMARY The Event Coordinator will provide administrative support to our Events team as they manage a high volume of events and workshops throughout the year. This individual will be highly organized and attentive to detail, with a willingness to improve processes to make them more efficient as needed. OBJECTIVES Event set up Support (assembling step & repeats & popup banners and placing them strategically throughout venue, meals/happy hours) Assist with team packet creation: creating packets for events for FL & AZ, assigning team duties, putting F&B details, location, time, etc on tracker Assist with moving staff team travel receipts to the Google Drive and follow up regarding bookings Provide coverage for team duties as needed Order Executive food and beverages as needed Manage all event supplies and collateral responsible for doing weekly event inventories and monthly event inventories Lead for Registration/ check in process to ensure it runs smoothly on Event day COMPETENCIES Ability to navigate a high volume email inbox regarding logistics Ability to take detailed notes and determine action items to follow up on Possess technical acumen to accurately update Events website Can successfully manage Event collateral and keep track of all equipment needed for setup Ability to navigate spreadsheets effectively with client information and other key data points Possess strong follow up skills to ensure action items from Event meetings are completed Ability to set up and run our event app registration equipment Can successfully train new hires to run the event app equipment EDUCATION AND EXPERIENCE At least 2 years’ Event Management experience Degree in Hospitality Management, Public Relations or relevant field is preferred Substantial experience with G-Suite (Slides and Docs) PHYSICAL REQUIREMENTS Prolonged periods sitting at a desk and working on a computer Weekend availability - up to 90% Travel requirements - up to 75% Ability to stand for long periods and manage physical setup activities during events. COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce we recognize that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.