Executive Assistant/Engineering Assistant

Overview: 100% in office MUST HAVE 3 YEARS IN AN ENGINEERING OFFICE TO BE CONSIDERED. The Executive Assistant/Engineering Assistant is responsible for the administrative processes related to an engineering project lifecycle. This position supports construction operations from "concept-to-completion" by providing administrative support to the project team including project engineers and project managers. By request, this position may provide administrative support to senior leadership involving confidential and sensitive matters. Duties include but not limited to: Responsibilities: Set up projects and create job books for the project team Follow up to ensure all contracts are executed and documents are on file for close-out process Transcribe documents (i.e. meeting minutes, project correspondence, contracts, etc.) Prepare monthly owner billings Troubleshoot office equipment Notarize project documents Assist with special projects Provide all skills regarding calendaring, correspondence and travel Other duties and responsibilities as assigned Qualifications: High School diploma or equivalent; Bachelor's degree preferred 3-5 years' experience in an administrative support role; Industry a must. Proficiency with Microsoft Office including Word, Excel and Outlook; Working knowledge of Notary or willing to become notary Strong communication skills - both written and verbal Passion for customer service Must be able to take direction but work independently Must be able to take initiative and be part of the solution Ability to interact with all levels of the organization in a professional manner Ability to maintain confidentiality Excellent opportunity with growth potential. MUST HAVE 3 YEARS IN AN ENGINEERING OFFICE TO BE CONSIDERED. 100% IN OFFICE.