Front Desk Receptionist

About Us: Balli Group is a boutique, vertically integrated design-build firm located in Miami. We specialize in creating high-end residential residences, blending innovative design with impeccable construction. Our team of dedicated professionals is committed to delivering excellence in every project, ensuring the highest standards of quality and client satisfaction. Job Description: We are seeking a motivated and organized Front Desk Receptionist to join our dynamic team. The ideal candidate will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of our office. This role requires a proactive individual with excellent communication and problem-solving skills. Key Responsibilities: Open and close the office Answer and direct incoming phone calls Greet customers upon arrival and provide support to visitors Develop and maintain a filing system with other departments Work closely with the CEO and CFO Set meetings on-site and off-site Plan meetings and take detailed minutes Order office supplies and research new deals and suppliers Communicate and handle requests and queries to/from Bookkeeper, Accounting, and Tax Departments Write and distribute emails, correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Coordinate with print shops, permit expeditors, and engineers Follow up with engineers on projects Skills and Qualifications: Must be able to take control and problem-solve effectively Strong organizational and planning skills in a fast-paced environment Knowledge of office administrator responsibilities, systems, and procedures Proficiency in MS Office (MS Excel, CRM, DocuSign, and Google Drive) Hands-on experience with office machines (e.g., PCs, iPhones, and printers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills