Store Planning Project Coordinator

The Store Planning Project Coordinator will assist in the planning, coordination, and execution of retail and wholesale store development / renovation projects. This role will collaborate with cross-functional teams to ensure that all aspects of store design, construction, and opening are completed on time, within budget, and according to brand standards. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment. Key Responsibilities: 1. Project Coordination: Assist in coordinating store planning projects from conception to completion, including new store openings, renovations, and relocations. Work closely with architects, designers, contractors, and vendors to ensure timely project execution. Develop and maintain project schedules, track progress, and ensure deadlines are met. Coordinate with internal teams, including but not limited to sales, visual merchandising, operations, and IT, to align store planning initiatives with business objectives. Monitor and challenge project budgets and expenses, ensuring adherence to financial guidelines. 2. Communication & Reporting: Serve as the main point of contact between internal stakeholders and external partners, ensuring clear and timely communication. Prepare and distribute regular project status reports to management and relevant teams. Facilitate project meetings, capturing notes, action items, and follow-up tasks. 3. Vendor Management: Assist in sourcing and managing vendors for fixtures, furniture, signage, and other store elements. Regularly review vendors for quality, costs and deliverable timing. 4. Post-Project Support: Assist in post-project evaluations to identify areas for improvement and best practices. Support the relevant teams in ensuring a smooth handover from construction to store opening. 5. Inventory and Fixture Management: Oversee the maintenance and organization of visual merchandising props, fixtures, and materials. Ensure all visual elements, including signage, displays, are in excellent condition and properly utilized. Coordinate the ordering and distribution of visual merchandising materials to stores as needed. 6. Logistics Coordination: Manage the day-to-day logistics operations as it relates to store planning and visual merchandising, including coordinating shipments, tracking deliveries, and resolving any transportation issues. Work with suppliers, vendors, and carriers to schedule pickups, deliveries, and ensure timely and cost-effective transportation. Monitor and report on the status of inbound and outbound shipments, including any delays or disruptions. 7. Additional Tasks: Support to different departments depending on business needs. Qualifications: 2 years of experience in retail store planning, project management, or a similar role. Strong understanding of project management methodologies. Proficiency in project management software (e.g., Microsoft Project, Trello, or similar tools) a plus. Familiarity with architectural and design software (e.g., AutoCAD, SketchUp) is a plus. Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously. Strong communication and interpersonal skills, with the ability to work effectively in a team environment. Willingness to travel for site visits as needed. Attention to detail and a keen eye for design. Ability to work under pressure and adapt to changing priorities. Strong problem-solving skills and a proactive approach to overcoming challenges.