Human Resources / Payroll Coordinator

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. We are excited to announce the opening of our new Technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified and experienced on-site HR/Payroll Coordinator to join the team. Reporting to the HR Operations Manager, this position will be responsible for supporting the HR department with payroll processing, employee record management, and benefits administration. This role ensures accurate and timely payroll processing, assists with onboarding and offboarding employees, and supports various HR functions to maintain compliance and streamline HR operations. enforcing company policies and practices for the Mesa XNRGY production site. An overview of your responsibilities: Process payroll on a regular schedule, ensuring accuracy and compliance with local, state, and federal regulations. Review timesheets and attendance records, resolve discrepancies, and verify employee hours. Maintain payroll records and prepare reports for HR and finance as required. Manage payroll adjustments, deductions, and tax calculations, including garnishments and benefits deductions. Coordinate year-end payroll tasks, such as W-2 processing. Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications. Recruit, interview, and facilitate the hiring of qualified candidates for open positions; collaborate with departmental managers to understand skills and competencies required for openings. Oversee employee benefits programs, including health insurance, retirement plans, and wellness initiatives, providing guidance and support to employees regarding enrollment, claims, and plan changes. Ensure payroll and benefits-related documentation is properly maintained and in accordance with federal, state, and local regulations. Collaborate with finance and accounting teams to reconcile payroll discrepancies and support audits. Maintain and help implement new hire orientation and employee recognition programs. Track and maintain various KPI’s for workforce readiness providing suggestions for improvement efforts. Attend and participate in employee disciplinary meetings, terminations, and investigations. Stay Current on trends, best practices, regulatory changes, and new technologies in Human Resources, Talent Management, and Employment Law. Performs other assigned duties. What you'll need, among other things At least three (3) years of Human Resources and Payroll/Benefits administration. Bachelor’s degree in Human Resources, Business Administration, or related field preferred. Familiarity with payroll software (e.g., Dayforce) and HRIS systems. Strong understanding of payroll regulations, tax laws, and labor laws. Strong communication and presentation skills Bilingual in Spanish preferred. SHRM-CP an asset. Strong communication and interpersonal skills for coordinating with various departments. Ability to prioritize tasks and to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality. Thorough knowledge of employment-related laws and regulations. Do you have other qualifications? Tell us what is unique about you that is a great addition to the team. Does this sound like you? We look forward to receiving your application. Why choose XNRGY Competitive salary STIP (short term bonus incentive plan) Medical, dental, and vision insurance 401 K Employee Assistance Program Paid time off A dynamic team, open to change to bring its color Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona Being part of a green industry transformation Fast-growing dynamic environment where entrepreneurial spirit is recognized Inclusive and diversity-friendly environment Career advancement: XNRGY promotes internal promotion Electric charging stations At XNRGY Climate Systems , we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer and Coherence . Be part of carving our footprint and joining a winning team