Project Coordinator

About Us: EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors. Job Title: Project Coordinator Job Summary: This position provides administrative support to the Project Management team. The ideal candidate will have a background in project support with strong written and verbal communication skills, experience managing work orders, engaging with vendors, processing invoices, and project closeouts. Essential Duties and Responsibilities: Oversee project documentation and coordinate documentation revisions and distributions. Schedule meetings and communication plan(s) regarding projects among teams and/or clients. Enter project status updates, schedule updates, and cash flow forecasts into project management technology tools. Prepare and review invoices and payment applications for processing. Assists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklists. Prepare standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk. Supports Project Manager in maintaining project metrics for SLA and Key Performance Indicators. Coordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout). Qualifications: Associate Degree (A.A.) or equivalent combination of education and experience. Minimum of 3 years of related experience and/or training. Demonstrated organizational skills and problem‐solving ability. Respect for details and the ability to execute at a high level with significant independence. Ability to prioritize and execute tasks to achieve both corporate and project goals. Articulate communication skills – verbal, numerical, and written. Problem solving expertise, demonstrated by identifying and resolving problems in a timely manner; working with others to solve complex issues. Interpersonal skills, demonstrated by considering and responding appropriately to the needs and capabilities of different people in different situations; tactfulness; treating others with respect; and relating effectively to others when encountering difficult situations. Experience with SmartSheet, SharePoint, Microsoft Outlook, Word, Excel, and PowerPoint. Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled