Administrative Manager

Job Title: Administrative Manager/Executive Assistant Location: Anaheim Hills, Orange County Compensation: $100,000-$125,000 bonus and excellent benefits Overview: We are seeking a hands on Administrative Manager to oversee an entertainment related family office located in Orange County. This role requires strong organizational, communication and leadership skills to effectively oversee a team of ten Executive Assistants. The ideal candidate will have a roll up your sleeves work ethic and will play a crucial role in ensuring efficient office management while fostering a productive work environment. Must be flexible to work off hours. Qualifications and experience Bachelor’s degree required 5 years of experience Excellent verbal and written communication skills Meticulous attention to detail and ability to effectively execute on multiple project schedules simultaneously while managing your own time Demonstrated ability to work well in a fast-paced environment with changing responsibilities High degree of emotional intelligence and self-awareness Strong technological proficiency in Microsoft Office; Google suite. Comfortable using a Mac and learning new technologies Solutions oriented with good judgment. Strong ability to troubleshoot and solve problems accurately and in a timely manner with minimal oversight Responsibilities Proactively anticipate the CEO’s requirements and ensure all necessary work materials are readily available for productive workdays and weeks. Manage the CEO's inbox and handle email correspondence. Maintain and coordinate multiple calendars, compiling daily, weekly, and travel schedules as necessary. Supervise and coordinate the activities of other administrative and support personnel, both in-home and office settings, to support the CEO and maintain organizational efficiency, ensuring the timely and accurate completion of work and projects. Extensive travel arrangements. Issue daily and weekly reminders as required. Fulfill personal tasks and errands as needed (occasional). Serve as a point of contact between the CEO and various business guests, agents, managers, and other high-profile individuals. Assist with special projects, conduct research, and compile information as requested. Maintain up-to-date personnel and client lists. Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google suite Ability to remain calm, focused, and professional under pressure Strong interpersonal skills and ability to communicate effectively with diverse audiences Proactive approach to problem-solving and task management Experience in managing confidential information with discretion We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.