Receptionist Administrative Assistant Job at MSCCN in Minneapolis

Job Title: Receptionist Administrative Assistant Overview: We are seeking a motivated and organized Receptionist Administrative Assistant to provide essential support to our team. This role combines front-desk responsibilities with administrative tasks, ensuring a welcoming atmosphere and efficient office operations. Responsibilities: Administrative Support: Assist various departments by preparing and editing correspondence, reports, and presentations. Customer Service: Greet visitors professionally, addressing inquiries and resolving issues promptly to ensure a positive experience. Office Organization: Maintain filing systems and oversee the ordering of supplies, ensuring a tidy workspace. Communication: Facilitate smooth interdepartmental communication and manage incoming mail; route inquiries to the appropriate departments. Meeting Coordination: Schedule appointments, reserve meeting spaces, and assist in organizing interdepartmental events, including preparing agendas and materials. Website Management: Help maintain departmental websites to ensure information is current and relevant. Project Collaboration: Work with team members on various projects to enhance office efficiency. Administrative Procedures: Assist in implementing new systems and procedures, ensuring smooth transitions across departments. Vendor Coordination: Liaise with external vendors for office services and maintenance of equipment. Problem Solving: Exercise good judgment in escalating issues as needed. Additional Tasks: Run office errands and perform other duties as assigned. Qualifications: High school diploma required; associate degree or higher preferred. Proven experience as a Receptionist, Front Office Representative, or in a similar role. Strong phone etiquette and excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and familiarity with office equipment. Customer service-oriented with a polished, professional demeanor. Ability to manage multiple tasks with attention to detail and prioritize effectively. Clean driving record for use of company vehicles. Highly self-motivated, proactive, and able to work independently. Strong organizational and time-management skills. Join Our Team: If you are a dedicated professional looking to contribute to a dynamic work environment, we invite you to apply for the Receptionist Administrative Assistant position. Your skills and commitment to excellence will play a vital role in our success. Pay Details: $20.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance