Accounting Specialist Job at ProSearch Recruiting Group in Sacramento

Overview: We are looking for an organized and proactive Accounting Specialist to support our clients’ finance team. The Accounting Specialist will be responsible for overseeing the accounts payable (AP) and accounts receivable (AR) processes, ensuring timely, accurate, and compliant financial transactions. This role demands strong attention to detail, the ability to manage multiple tasks in a dynamic environment, and effective communication with both internal teams and external vendors/customers. This is a temp to hire opportunity requiring someone work in the office Mon-Fri 8 hours each day.

Key Responsibilities:

Accounts Payable (AP):

• Review and process vendor invoices, ensuring correct coding, appropriate approvals, and adherence to company policies.
• Respond to vendor inquiries and resolve any discrepancies efficiently.
• Prepare and manage payment runs according to scheduled timelines, pending approval from leadership.
• Perform weekly reconciliations between AP ledger and general ledger.
• Maintain vendor records and ensure W-9 compliance for proper 1099 filing.
• Enforce compliance with corporate expense policies by reviewing employee reimbursements and credit card statements.

Accounts Receivable (AR):

• Generate accurate and timely customer invoices in line with contractual agreements.
• Monitor accounts receivable aging, following up with customers to ensure timely payment.
• Apply customer payments to accounts, resolving any discrepancies as necessary.
• Collaborate with sales and customer service teams to address and resolve billing disputes.
• Produce AR aging reports and provide management with updates on outstanding receivables.

Additional Responsibilities:

• Assist in month-end and year-end closing procedures, including reconciliations of AP/AR accounts.
• Support audit processes by preparing schedules and providing required documentation.
• Provide support for various tasks such as proposal creation, inventory management, material purchasing, and contract administration.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years’ experience in AP and AR or similar accounting roles.
• Proficiency with accounting software, particularly QuickBooks, and Microsoft Office (Excel).
• Strong knowledge of GAAP and accounting principles.
• Exceptional organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills to interact with vendors, customers, and internal teams. (Bilingual in Spanish a plus).
• Capable of working independently and collaboratively in a fast-paced setting.

Benefits:

• Health, dental, and vision coverage
• Retirement plan with employer contribution
• Paid time off and holidays
• Opportunities for professional development and growth

Compensation range: $28-30/HR DOE