Executive Assistant Job at Golden West Food Group in Dallas

About us:

Headquartered in Vernon, CA, we are a premium full spectrum manufacturer and distributor of fine food and beverage products. Family owned and operated since 1977, our Company offers more than 4,000 products to a variety of customers in both the foodservice and retail channels. We are committed to providing the highest quality food products with an unrelenting commitment to fresh, nutritious ingredients and promotion of eco-friendly business practices.

We are looking for an Executive Assistant to provide administrative and organizational support to our company’s President in Dallas, TX. In this position, you will be providing critical day-to-day support, manage schedules, coordinate meetings, handle communications, and perform various duties such as program management, travel arrangements, etc. The ideal candidate is detail-oriented, highly organized, and must be able to work independently in a fast-paced environment.

Duties and Responsibilities:

• Provide administrative support to the President and keep them informed of upcoming commitments and responsibilities
• Draft, review and send communications on behalf of company executive
• Organize meetings including scheduling onsite and virtual meetings via MS Teams and Zoom.
• Follow up on action items from meetings and track progress to ensure deadlines are met.
• Manage the executive’s calendar, including making appointments and prioritizing sensitive matters
• Answer and respond to phone calls, communicate messages and information to the executive
• Maintain effective systems and processes for simplified document management
• Utilize project management systems to ensure timely completion of assignments and projects
• Monitor and provide regular updates project statuses and potential bottlenecks
• Collaborate with cross-functional teams to facilitate effective communication
• Manage all confidential matters with discretion and professionalism
• Coordinate travel arrangements
• Other duties as assigned.

Qualifications and Experience:

• Bachelor’s degree in Business Administration or related field
• At least 5 years of experience supporting senior leadership or stakeholders as an Executive Assistant
• Familiarity with task management systems to facilitate efficient follow-up on assignments
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to manage multiple priorities with professionalism and confidentiality
• Proficient in using Microsoft Office, MS Teams, Zoom and project management tools.

Benefits Overview:

• Holiday Pay
• Paid Time Off
• Health Insurance
• Vision Insurance
• Dental Insurance
• Accident Insurance
• Life Insurance
• Flexible Spending Account (FSA)
• 401K

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.