Executive Assistant To President Job at Glasshouse in Dallas

We are seeking an Executive Assistant To President to join our team! You will provide high-level administrative support for an Executive Glasshouse.

Responsibilities:

• Provide high-level confidential administrative support to President

• Manage and maintain President active calendar of appointments, schedules and travel arrangements.

• Arrange & coordinate meetings/events

• Screen emails, archive and professionally compose replies/correspondence on behalf of the President when required.

• Prepare reports, presentations and memos when required.

• Liaise with Leadership team on behalf of the President.

• Perform office management, operations, and facilities duties in an entrepreneurial environment.

• Maintain both paper and extensive electronic filing system (Outlook and other).

• Liaise with internal staff at all levels on behalf of the CEO when required.

• Personal tasks as required.

• Assist with contract review, scope of works, and schedule of values for construction projects.

​Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields (construction administrative experience is preferred)
• Ability to prioritize and multitask
• Strong attention to detail
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Willingness to perform office management duties.
• Ability to work in a growing fast-paced entrepreneurial environment.
• Strong interpersonal skills and the ability to build relationships with staff, board members and external partners.
• Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.
• Superior customer service and interpersonal skills.
• Proactive approaches to problem-solving and decision-making capability.