Colorado Department of Transportation
Contract Administrator III - DMO
Colorado Department of Transportation, Denver, Colorado, United States, 80285
DEPARTMENT INFORMATION:
This position is only open to Colorado state residents.
This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
ABOUT CDOT Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT FOR ALL CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-servi ce?
DESCRIPTION OF JOB:
About the Work Unit The position is part of the Division of Maintenance & Operations (DMO) Property Management Unit. This unit exists to provide a complete statewide property management system for all CDOT owned properties including employee housing development and oversite; leasing, selling, trading, demolition, property improvements, new construction, renovations, State Buildings contracting for all building projects; hazardous/solid waste testing and cleanup; property compliance with environmental regulations; site selections and partnering agreements; and professional services for management of all properties including clearing properties for highway construction.
About the Position The position directly supports both the vertical construction section of the Property Management Program and budget/invoicing for all sections of Property Management. This position will be tasked with drafting State Building contracts and providing guidance to all of the design and construction project managers within the Program regarding the process, accuracy and completeness of their contract documents. In order to provide appropriate guidance, this position will need to know and understand the State Buildings Program, CDOT PD's, State and CDOT procurement and purchasing rules and State Statutes. The decisions this position will make on a daily basis will guarantee that CDOT is able to remain a fully delegated State Buildings Program. This position will also process invoices and payments for the unit. This position is an integral part of executing the State Buildings Program at CDOT.
Your duties and responsibilities will include, but are not limited to, the following:
Prepare pre-bid handout files and assist with bid openings; prepare, transmit and distribute all contracts and auxiliary documents associated with property construction projects including notices of award, notices to proceed, change orders, contract supplements and amendments along with associated correspondence. Draft contracts using correct templates and clauses that fit each project. Review and ensure accuracy and completeness on all documents required for each contract and transmit correspondence to contractors and/or architects. Shepherd and log all contracts through the signature process ensuring knowledge of location at all times and distribute contracts once executed by the Controller. Coordinate yea -end business office reporting for all Division contracts and open purchase orders ensuring vendor accruals are received and inputted in accordance with the CDOT Business Office. Verify accuracy of contracting documents against the data in the financial system and address any conflicting information prior to submitting for final signature. Support State Buildings Delegate in compliance with OSA/SBP policy for contract documents, exhibits, attachments, distribution, and original file retention. Change orders/modifications: create shopping carts to executed contract change orders and supplements. Complete the contract award process for CDOT Property Management construction projects in accordance with the State Buildings Program. Track and oversee payments to contractors for state buildings program. Obtain proof of insurance, update and maintain certificate of insurance tracking spreadsheets.
This position is only open to Colorado state residents.
This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
ABOUT CDOT Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT FOR ALL CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-servi ce?
DESCRIPTION OF JOB:
About the Work Unit The position is part of the Division of Maintenance & Operations (DMO) Property Management Unit. This unit exists to provide a complete statewide property management system for all CDOT owned properties including employee housing development and oversite; leasing, selling, trading, demolition, property improvements, new construction, renovations, State Buildings contracting for all building projects; hazardous/solid waste testing and cleanup; property compliance with environmental regulations; site selections and partnering agreements; and professional services for management of all properties including clearing properties for highway construction.
About the Position The position directly supports both the vertical construction section of the Property Management Program and budget/invoicing for all sections of Property Management. This position will be tasked with drafting State Building contracts and providing guidance to all of the design and construction project managers within the Program regarding the process, accuracy and completeness of their contract documents. In order to provide appropriate guidance, this position will need to know and understand the State Buildings Program, CDOT PD's, State and CDOT procurement and purchasing rules and State Statutes. The decisions this position will make on a daily basis will guarantee that CDOT is able to remain a fully delegated State Buildings Program. This position will also process invoices and payments for the unit. This position is an integral part of executing the State Buildings Program at CDOT.
Your duties and responsibilities will include, but are not limited to, the following:
Prepare pre-bid handout files and assist with bid openings; prepare, transmit and distribute all contracts and auxiliary documents associated with property construction projects including notices of award, notices to proceed, change orders, contract supplements and amendments along with associated correspondence. Draft contracts using correct templates and clauses that fit each project. Review and ensure accuracy and completeness on all documents required for each contract and transmit correspondence to contractors and/or architects. Shepherd and log all contracts through the signature process ensuring knowledge of location at all times and distribute contracts once executed by the Controller. Coordinate yea -end business office reporting for all Division contracts and open purchase orders ensuring vendor accruals are received and inputted in accordance with the CDOT Business Office. Verify accuracy of contracting documents against the data in the financial system and address any conflicting information prior to submitting for final signature. Support State Buildings Delegate in compliance with OSA/SBP policy for contract documents, exhibits, attachments, distribution, and original file retention. Change orders/modifications: create shopping carts to executed contract change orders and supplements. Complete the contract award process for CDOT Property Management construction projects in accordance with the State Buildings Program. Track and oversee payments to contractors for state buildings program. Obtain proof of insurance, update and maintain certificate of insurance tracking spreadsheets.