CSRA FLEETCARE INC
Senior Executive Assistant
CSRA FLEETCARE INC, Augusta, Georgia, United States, 30910
Job Type
Full-time
Description
The
Senior Executive Assistant
plays a critical role in supporting the leadership team and advancing organizational priorities by seamlessly combining executive-level administrative support with project coordination responsibilities. As a key member of the leadership team, this position is pivotal in driving operational efficiency, ensuring alignment across strategic initiatives, and maintaining high standards of professionalism and confidentiality.
This role requires a seasoned professional with exceptional organizational skills, a proactive mindset, and the ability to manage competing priorities effectively. This position offers the opportunity to work closely with leadership, driving organizational success and building a strong foundation for future growth.
Key Responsibilities: Executive Support Calendar Management:
Coordinate and maintain complex schedules, ensuring time is allocated in alignment with priorities. Anticipate scheduling conflicts and proactively resolve them.
Meeting and Event Coordination:
Plan and prepare agendas for leadership meetings, capturing detailed notes and action items. Organize off-site meetings, retreats, and team-building activities.
Communications Management:
Serve as a gatekeeper for internal and external communications, managing email correspondence, calls, and inquiries. Draft, review, and edit communications, reports, and presentations as needed.
Travel and Expense Management:
Arrange comprehensive travel itineraries, ensuring seamless execution of logistics. Manage expense reporting and reconciliation with accuracy and timeliness.
Relationship Management:
Act as a point of contact for stakeholders, maintaining strong relationships and ensuring effective communication on behalf of executives.
Confidentiality:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Project Coordination
Strategic Initiative Support:
Collaborate with leadership to define project goals, deliverables, and timelines. Track progress against milestones, identifying and mitigating risks proactively.
Cross-Functional Collaboration:
Coordinate between departments and external partners to ensure project alignment and smooth execution.
Project Reporting:
Develop and maintain detailed project plans, status reports, and dashboards for leadership review.
Process Improvement:
Identify opportunities to optimize workflows and improve operational efficiency across projects and executive processes.
Competencies and Attributes: Strategic Thinking:
Ability to anticipate the needs of executives and contribute to high-level planning and problem-solving. Communication Excellence:
Strong verbal and written communication skills, with the ability to distill complex information into clear and actionable insights. Operational Mastery:
Highly organized and detail-oriented, capable of managing multiple tasks and priorities simultaneously. Interpersonal Savvy:
Exceptional interpersonal skills with the ability to build relationships and collaborate across all levels of the organization. Adaptability:
Comfortable operating in a fast-paced environment with shifting priorities and tight deadlines.
Requirements
Qualifications:
Bachelor's degree in Business Administration, Project Management, or a related field preferred. Minimum of 5 years in a senior administrative or project coordination role, with experience supporting C-suite or senior leadership. Proficiency in productivity tools (e.g., Microsoft Office Suite, Google Workspace) and project management software (e.g., Asana, Trello, Smartsheet). Experience managing complex projects or organizational initiatives is a plus. Physical and Work Environment Requirements: Ability to work in a professional office setting or remotely as required. Flexibility to work extended hours to meet deadlines when necessary.
Full-time
Description
The
Senior Executive Assistant
plays a critical role in supporting the leadership team and advancing organizational priorities by seamlessly combining executive-level administrative support with project coordination responsibilities. As a key member of the leadership team, this position is pivotal in driving operational efficiency, ensuring alignment across strategic initiatives, and maintaining high standards of professionalism and confidentiality.
This role requires a seasoned professional with exceptional organizational skills, a proactive mindset, and the ability to manage competing priorities effectively. This position offers the opportunity to work closely with leadership, driving organizational success and building a strong foundation for future growth.
Key Responsibilities: Executive Support Calendar Management:
Coordinate and maintain complex schedules, ensuring time is allocated in alignment with priorities. Anticipate scheduling conflicts and proactively resolve them.
Meeting and Event Coordination:
Plan and prepare agendas for leadership meetings, capturing detailed notes and action items. Organize off-site meetings, retreats, and team-building activities.
Communications Management:
Serve as a gatekeeper for internal and external communications, managing email correspondence, calls, and inquiries. Draft, review, and edit communications, reports, and presentations as needed.
Travel and Expense Management:
Arrange comprehensive travel itineraries, ensuring seamless execution of logistics. Manage expense reporting and reconciliation with accuracy and timeliness.
Relationship Management:
Act as a point of contact for stakeholders, maintaining strong relationships and ensuring effective communication on behalf of executives.
Confidentiality:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Project Coordination
Strategic Initiative Support:
Collaborate with leadership to define project goals, deliverables, and timelines. Track progress against milestones, identifying and mitigating risks proactively.
Cross-Functional Collaboration:
Coordinate between departments and external partners to ensure project alignment and smooth execution.
Project Reporting:
Develop and maintain detailed project plans, status reports, and dashboards for leadership review.
Process Improvement:
Identify opportunities to optimize workflows and improve operational efficiency across projects and executive processes.
Competencies and Attributes: Strategic Thinking:
Ability to anticipate the needs of executives and contribute to high-level planning and problem-solving. Communication Excellence:
Strong verbal and written communication skills, with the ability to distill complex information into clear and actionable insights. Operational Mastery:
Highly organized and detail-oriented, capable of managing multiple tasks and priorities simultaneously. Interpersonal Savvy:
Exceptional interpersonal skills with the ability to build relationships and collaborate across all levels of the organization. Adaptability:
Comfortable operating in a fast-paced environment with shifting priorities and tight deadlines.
Requirements
Qualifications:
Bachelor's degree in Business Administration, Project Management, or a related field preferred. Minimum of 5 years in a senior administrative or project coordination role, with experience supporting C-suite or senior leadership. Proficiency in productivity tools (e.g., Microsoft Office Suite, Google Workspace) and project management software (e.g., Asana, Trello, Smartsheet). Experience managing complex projects or organizational initiatives is a plus. Physical and Work Environment Requirements: Ability to work in a professional office setting or remotely as required. Flexibility to work extended hours to meet deadlines when necessary.