Administrative Assistant Job at TR WIGGLESWORTH MACHINERY CO in Bedford

The administrative assistant will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Administrator is responsible for managing intra-office communication protocols and streamlining administrative procedures.

The successful office administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Administrative Assistant Responsibilities:

· Organize and schedule company meetings and appointments

· Manage executives' schedules, calendars, and appointments

· Maintain office policies, operations, and procedures as necessary

· Point person for office maintenance, mailing, shipping, supplies, office equipment and errands

· Coordinate with IT management company(s) on all office equipment

· Manage and maintain advertising of machinery listings

· Preform administrative duties such as data entry for managing contacts in CRM and typing machine specifications in machine listings

· Perform receptionist duties: greet visitors, and answer and direct phone calls

· Perform review and analysis of special projects and keep the management properly informed

· Ensure filing systems are maintained and current

· Ensure security, integrity, and confidentiality of data

· Monitor and maintain office supplies inventory

· Maintain a safe, secure, and pleasant work environment

Job Requirements:

• High School Diploma
• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Social networking and marketing experience
• Knowledge of clerical practices and procedures
• Knowledge of QuickBooks a plus
• Knowledge of photo editing and/or Adobe software a plus