Event Assistant

Job Title: Event Assistant

Location: Austin, TX
Reports To: Event Manager

Job Overview:

We are seeking a detail-oriented and enthusiastic Event Assistant to support our event planning team in delivering exceptional experiences for our clients. The Event Assistant will help coordinate logistics, manage event setup and breakdown, communicate with vendors, and provide support during events to ensure smooth operations. This is an excellent opportunity for individuals interested in a career in event planning and management.

Key Responsibilities:

• Support with logistical tasks, such as securing venues, arranging transportation, catering, and equipment rentals.
• Coordinate with vendors, suppliers, and contractors to ensure timely deliveries and set-ups.
• Help with on-site event management, overseeing setup, guest check-in, and troubleshooting any issues that arise.
• Assist with event marketing, including social media updates and post-event surveys.
• Provide administrative support such as answering emails, making phone calls, and maintaining event files.
• Assist with managing budgets, tracking expenses, and ensuring cost-effective solutions.
• Ensure the event environment is welcoming and clean, both during and after the event.
• Perform any other duties as assigned by the Event Manager or Event Coordinator.

Qualifications:

• High school diploma or equivalent.
• Strong organizational and multitasking skills with the ability to work in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and a proactive, solution-oriented attitude.
• Ability to work well under pressure and handle stressful situations with grace.
• Basic knowledge of event management software or tools is a plus (e.g., Eventbrite, Cvent, etc.).