First Atlantic Health Care
Business Office Manager
First Atlantic Health Care, Portland, Maine, us, 04122
PCAL is part of our First Atlantic Healthcare family of nursing and assisted living facilities, 100% Maine based and family-owned. We take pride in service to others, knowing we make a difference in the lives of our seniors. For you and your team members, our homes provide a rewarding career and sense of purpose. Under the ownership of First Atlantic Healthcare, Portland Center Assisted Living follows in First Atlantic's long standing reputation for excellence in Long Term Care.
Learn more about us at https://pcalmaine.com/
The Business Office Manager role at PCAL is part of an Administrative team that supports our residents and employees.
This team member will will be focused on the employee/recruitment functions of the role:
Help grow our work force! Bring your excellent recruitment skills to our team.
Help us roll out the red carpet for our new employees; on-boarding our new employees in the most welcoming way.
Be part of our retention efforts; maximizing our resources to enhance our family-feel work environment.
Support our education planning and record keeping with your excellent organization skills.
This role will have potential to support this work at more than one facility!
Business Office Manager Summary
As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.
Essential Job Functions:
Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities
Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.
Prepare and submit monthly resident billings for services provided.
Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.
Monitor and manage the accounts receivable and collection processes.
Pursue past due accounts persistently and maintain proper back-up documentation.
Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.
Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.
Provide statistics to audit and reimbursement for year-end processing.
Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
Create a positive on-boarding experience for new hires.
Bi-weekly payroll responsibilities
Office Manager Minimum Qualifications:
Bookkeeping experience.
Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.
Amazing customer service and communication skills.
Excellent self-discipline and patience.
Self-motivated, able to keep up with this demands of this position.
Genuine caring for and interest in elderly and disabled people in a nursing facility.
We want to support your work and life balance, so we have flexible shifts available – and would love to speak with you about what interests you.
Flexible Shifts
Tuition reimbursement
Full time employees have access to full benefits; medical, dental, vision, and disability
Employer paid life insurance
Flexible savings account, including medical & dependent
Paid Time Off available to all employees
401(k) Retirement savings program with employer contribution
State of Maine requires Covid-19 Vaccination.
Learn more about us at https://pcalmaine.com/
The Business Office Manager role at PCAL is part of an Administrative team that supports our residents and employees.
This team member will will be focused on the employee/recruitment functions of the role:
Help grow our work force! Bring your excellent recruitment skills to our team.
Help us roll out the red carpet for our new employees; on-boarding our new employees in the most welcoming way.
Be part of our retention efforts; maximizing our resources to enhance our family-feel work environment.
Support our education planning and record keeping with your excellent organization skills.
This role will have potential to support this work at more than one facility!
Business Office Manager Summary
As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.
Essential Job Functions:
Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities
Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.
Prepare and submit monthly resident billings for services provided.
Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.
Monitor and manage the accounts receivable and collection processes.
Pursue past due accounts persistently and maintain proper back-up documentation.
Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.
Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.
Provide statistics to audit and reimbursement for year-end processing.
Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
Create a positive on-boarding experience for new hires.
Bi-weekly payroll responsibilities
Office Manager Minimum Qualifications:
Bookkeeping experience.
Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.
Amazing customer service and communication skills.
Excellent self-discipline and patience.
Self-motivated, able to keep up with this demands of this position.
Genuine caring for and interest in elderly and disabled people in a nursing facility.
We want to support your work and life balance, so we have flexible shifts available – and would love to speak with you about what interests you.
Flexible Shifts
Tuition reimbursement
Full time employees have access to full benefits; medical, dental, vision, and disability
Employer paid life insurance
Flexible savings account, including medical & dependent
Paid Time Off available to all employees
401(k) Retirement savings program with employer contribution
State of Maine requires Covid-19 Vaccination.