State of Colorado
Contract Administrator III
State of Colorado, Denver, Colorado, United States, 80285
Contract Administrator III
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4742462)
Apply
Contract Administrator III
Salary
$57,708.00 - $63,480.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
FAA00482-11/26/24
Department
Department of Public Health & Environment
Division
Administration Division
Opening Date
11/26/2024
Closing Date
12/16/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4300 Cherry Creek Drive South Denver, CO 80246
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
simmone.porter@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado Residents.
This is a HYBRID position.
Be BOLD and make a real difference . . .
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:
Employee wellness programs and facilities
Extensive internal professional development opportunities on a wide variety of subjects
Bike to work programs, including access to storage lockers and bike racks
Distinctive career advancement opportunities throughout the State system
Strong, yet flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus generous personal time off
Mentoring program with opportunities for mentors and mentees
Tuition assistance for college-level courses including Masters degree programs
Excellent work-life programs, such as flexible schedules, and
A variety of employee resource groups
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
Description of Job
About The Work Unit:
This work unit exists in the Procurement and Contracts Section and provides procurement and contract formation services to the Disease Control and Public Health Response (DCPHR) Division, one of nine divisions within the Colorado Department of Public Health and Environment. DCPHR serves Coloradans by providing high-quality, cost-effective disease control, laboratory, and public health preparedness and response services that promote healthy people in healthy places. Staff members focus on evidence-based best practices that protect the public from the spread of communicable diseases and the health impact of emergencies.
The DCPHR Procurement and Contracts Unit exists to provide contract and solicitation planning, direction, coordination and oversight to Division leadership, the Division’s programmatic staff and other stakeholders both internal and external to the Division and CDPHE. The Unit serves as the subject matter experts on all procurement and contracting development for DCPHR. Staff also serve as the liaisons between the DCPHR’s programmatic branches and the Procurement and Contracts Unit in PCS, CDPHE’s centralized procurement unit.
What You Will Be Doing:
This position is a permanent, full-time position that will serve as a Contracts and Procurement Administrator. In accordance with the department’s Procurement and Contracts Section contracts and procurement standards, this position will perform a full range of financial, contractual, budgetary, and analysis services to the Division, which includes writing and revising scopes of work (SOW) that accurately reflect program work plans, compiling and routing full contract packages, providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements, assisting with the development of standards, guidance and tools to support SOW creation, collaborates with Division’s compliance and fiscal units as well as program staff and departmental contracts and purchasing staff to efficiently and effectively process contracts and purchase orders in a timely manner, and making recommendations to the Division Managers to ensure complete and appropriate utilization of funds in contracts.
This position will create and maintain tracking spreadsheets, create and perform entry into databases, draft correspondence, maintain electronic files, and serve as a Contract and Purchasing division specialist. This position is typically responsible to train other staff on division contracts and purchasing policies and procedures.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H1H3XXCONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA)
MINIMUM QUALIFICATIONS:
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:
Six (6) years of relevant experience in procurement, contracting, accounting, or finance.
OR
Education and Experience:
A combination of related education ( accounting, finance, business administration, public administration, or a closely related) field and/or relevant experience in procurement, contracting, accounting, or finance equal to six (6) years
This experience must be substantiated within the work history section of the application. The words, "See Resume" will not be accepted. Part-time work will be pro- rated.
Preferred Qualifications:
Current or former State experience relevant to this position
Previous experience with contract monitoring or contract management
Experience managing and organizing multiple projects at the same time
Experience developing and maintaining tracking spreadsheets or other databases
Knowledge of the components of a Scope of Work including project description, performance requirements/deliverables, budget, invoicing, and monitoring
Conditions of Employment:
Pursuant to CDPHE policy, a background check is required for all positions at CDPHE
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
A Complete Application Must Include:
A completed state of Colorado application
A Resume
If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
A top group, of up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.
You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.
ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at daniel.mckenna@state.co.us or call 303-692-2060, option 5.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
A pre-employment background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges. Do you understand this expectation?
Yes
No
03
This posting requires a resume at the time of application - have you attached your resume? Applications without a resume will be considered incomplete and not moved forward in the recruitment process. Resumes will not be accepted after closing.
Yes
No
04
This position has been designated as hybrid. The Hiring Manager will discuss the expectations and details of the schedule with you during the interview process. A hybrid position can work a portion of the time from home and a portion of the time in the state workplace location. A workspace is provided for the employee when they come into the office, which could include a cubicle, office, or hoteling station. When required to come into the assigned state workplace, the employee is required to bear the expense of commuting. Do you understand this expectation and are you willing to meet this requirement?
Yes
No
05
Describe your experience managing contracts, including the types of contracts managed.
06
Describe your experience developing a Scope of Work (SOW). If none, please describe your experience developing a technical or guidance document.
07
What was the most complex contract or purchase order you worked on? What went well, what went wrong, and is there anything you would do differently next time?
08
How would you handle a situation where you were required to finish multiple tasks by the end of the day, and there was no conceivable way that you could finish them all.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4742462)
Apply
Contract Administrator III
Salary
$57,708.00 - $63,480.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
FAA00482-11/26/24
Department
Department of Public Health & Environment
Division
Administration Division
Opening Date
11/26/2024
Closing Date
12/16/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4300 Cherry Creek Drive South Denver, CO 80246
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
simmone.porter@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado Residents.
This is a HYBRID position.
Be BOLD and make a real difference . . .
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:
Employee wellness programs and facilities
Extensive internal professional development opportunities on a wide variety of subjects
Bike to work programs, including access to storage lockers and bike racks
Distinctive career advancement opportunities throughout the State system
Strong, yet flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus generous personal time off
Mentoring program with opportunities for mentors and mentees
Tuition assistance for college-level courses including Masters degree programs
Excellent work-life programs, such as flexible schedules, and
A variety of employee resource groups
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch
Description of Job
About The Work Unit:
This work unit exists in the Procurement and Contracts Section and provides procurement and contract formation services to the Disease Control and Public Health Response (DCPHR) Division, one of nine divisions within the Colorado Department of Public Health and Environment. DCPHR serves Coloradans by providing high-quality, cost-effective disease control, laboratory, and public health preparedness and response services that promote healthy people in healthy places. Staff members focus on evidence-based best practices that protect the public from the spread of communicable diseases and the health impact of emergencies.
The DCPHR Procurement and Contracts Unit exists to provide contract and solicitation planning, direction, coordination and oversight to Division leadership, the Division’s programmatic staff and other stakeholders both internal and external to the Division and CDPHE. The Unit serves as the subject matter experts on all procurement and contracting development for DCPHR. Staff also serve as the liaisons between the DCPHR’s programmatic branches and the Procurement and Contracts Unit in PCS, CDPHE’s centralized procurement unit.
What You Will Be Doing:
This position is a permanent, full-time position that will serve as a Contracts and Procurement Administrator. In accordance with the department’s Procurement and Contracts Section contracts and procurement standards, this position will perform a full range of financial, contractual, budgetary, and analysis services to the Division, which includes writing and revising scopes of work (SOW) that accurately reflect program work plans, compiling and routing full contract packages, providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements, assisting with the development of standards, guidance and tools to support SOW creation, collaborates with Division’s compliance and fiscal units as well as program staff and departmental contracts and purchasing staff to efficiently and effectively process contracts and purchase orders in a timely manner, and making recommendations to the Division Managers to ensure complete and appropriate utilization of funds in contracts.
This position will create and maintain tracking spreadsheets, create and perform entry into databases, draft correspondence, maintain electronic files, and serve as a Contract and Purchasing division specialist. This position is typically responsible to train other staff on division contracts and purchasing policies and procedures.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H1H3XXCONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA)
MINIMUM QUALIFICATIONS:
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:
Six (6) years of relevant experience in procurement, contracting, accounting, or finance.
OR
Education and Experience:
A combination of related education ( accounting, finance, business administration, public administration, or a closely related) field and/or relevant experience in procurement, contracting, accounting, or finance equal to six (6) years
This experience must be substantiated within the work history section of the application. The words, "See Resume" will not be accepted. Part-time work will be pro- rated.
Preferred Qualifications:
Current or former State experience relevant to this position
Previous experience with contract monitoring or contract management
Experience managing and organizing multiple projects at the same time
Experience developing and maintaining tracking spreadsheets or other databases
Knowledge of the components of a Scope of Work including project description, performance requirements/deliverables, budget, invoicing, and monitoring
Conditions of Employment:
Pursuant to CDPHE policy, a background check is required for all positions at CDPHE
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
A Complete Application Must Include:
A completed state of Colorado application
A Resume
If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
A top group, of up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.
You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.
ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at daniel.mckenna@state.co.us or call 303-692-2060, option 5.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
A pre-employment background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges. Do you understand this expectation?
Yes
No
03
This posting requires a resume at the time of application - have you attached your resume? Applications without a resume will be considered incomplete and not moved forward in the recruitment process. Resumes will not be accepted after closing.
Yes
No
04
This position has been designated as hybrid. The Hiring Manager will discuss the expectations and details of the schedule with you during the interview process. A hybrid position can work a portion of the time from home and a portion of the time in the state workplace location. A workspace is provided for the employee when they come into the office, which could include a cubicle, office, or hoteling station. When required to come into the assigned state workplace, the employee is required to bear the expense of commuting. Do you understand this expectation and are you willing to meet this requirement?
Yes
No
05
Describe your experience managing contracts, including the types of contracts managed.
06
Describe your experience developing a Scope of Work (SOW). If none, please describe your experience developing a technical or guidance document.
07
What was the most complex contract or purchase order you worked on? What went well, what went wrong, and is there anything you would do differently next time?
08
How would you handle a situation where you were required to finish multiple tasks by the end of the day, and there was no conceivable way that you could finish them all.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email