ACCOUNTANT IV (SYSTEMS) - DOWNTOWN, OAHU

Salary: See Position Description Location : Island of Oahu Job Type: Various Job Number: 23-0185 Department: Various Opening Date: 04/01/2023 Closing Date: Continuous Recruitment Information Recruitment Number 23-0185 The immediate vacancy is with the Department of Transportation , Highways Division. Salary: $5,258 to $6,399 per month (SR-22, Step D to I) Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website. Duties Summary This position is located in the Accounting Systems and Procedures Section, Staff Services Office, Highways Division, Department of Transportation. The position is responsible for conducting analyses and participating in the development, implementation and maintenance of the Highways accounting system consistent with fiscal control, recordkeeping and reporting needs, and statewide accounting guidelines; and participating in developing, revising and maintaining the accounting and procedures manual for the Highways accounting system. Specific tasks include participating in the evaluation and classification of fiscal data for budgetary and management purposes; conducting fact finding studies to review and analyze fiscal and reporting needs of all levels of management; analyzing accounting and financial reporting requirements; preparing system documentation which includes operating procedures; and conducting user training. Minimum Qualification Requirements Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. To qualify, you must meet all of the following requirements: Education: A bachelor's degree from a regionally accredited four-year college or university with at least twelve semester credit hours in accounting and/or auditing subjects. Professional Accounting Experience: Two and one-half years of progressively responsible professional accounting or auditing experience which may have included teaching accounting at the university level. Systems Accounting Experience: One year of systems accounting work experience in one or a combination of the following areas: A. Experience as a member of a project team for the development and/or implementation of an integrated accounting system or experience as a member of a project team concerned with the major analysis of existing accounting procedures, operations and subsystems and developing and/or implementing changes to establish an integrated system; or B. Experience which involved responsibility for or participation in the maintenance and control of an accounting system through the analysis and resolution of accounting problems through systems improvements and changes, provision of advice to operations or fund control accountants regarding the system or in the establishment of subsystems. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply. The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety, please CLICK HERE . 02318:013112:13:JT Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review. YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov. Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation. What led you to explore career opportunities with the State of Hawaii? State Recruiting Office Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office) Job Fairs Consolidated Theatres TheBus Shopping Mall Advertisements Print Advertisements Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.) Army Partnership for Youth Success (PaYS) SkillBridge Program LinkedIn Facebook, Twitter, Instagram, etc. Governmentjobs.com Internships Other 02 APPLICANT'S ACKNOWLEDGEMENT-REQUIRED SUPPLEMENTAL QUESTIONS. Please read the following information carefully. A. At a minimum, applicants must submit a cover letter, detailed resume, list of recent professional reference, as well as responses to the required Supplemental Question(s). DHRD and the hiring agency will use the information provided by the applicant to determine whether the applicant meets the Minimum Qualification Requirements and/or the final score as applicable. Failure to provide complete and detailed information may result in the application being delayed, rejected, or a lower score. B. The resume must include each employer's name, complete employment dates (month/year to month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements. C. You must submit verification (e.g., copies of official transcripts or diploma as directed) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number. E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. F. Any information you submit may be verified. G. It is the applicant's responsibility to provide complete and accurate information which will clearly substantiate whether the applicant meets the MQRs. H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicant's overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that the applicant has the ability to perform the duties of the position being sought. I. Supporting documents must be either electronically attached (recommended) to your application or submitted to our office via email, fax, or USPS as soon as possible. Please call our office at (808) 587 0936 for USPS or emailing addresses. J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of the applicant's knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service. I acknowledge that I have read, understand and agree to all of the above. 03 APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement. I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement. I acknowledge that I have also read, understand, and agree to the Systems Accounting Experience Requirement as described in the Job Announcement. 04 BASIC EDUCATION REQUIREMENT Do you possess a bachelor's and/or higher degree, and have you completed the required coursework in accounting and/or auditing subjects from a regionally accredited college or university as stated in the Minimum Qualification Requirements? In order to receive credit for your academic training, please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS to your online application or send a copy to our office as soon as possible. Yes No 05 ACCOUNTING EXPERIENCE REQUIREMENT Do you possess at least two and one-half years of professional accounting or auditing experience as specified in the Minimum Qualification Requirements? Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected. By answering Yes, you acknowledge you understand and will ensure that your application, resume and attached documentation will clearly demonstrate your possession, knowledge and understanding of the Accounting Experience Requirement. Yes No 06 ACCOUNTING EXPERIENCE: REQUIRED INFORMATION BELOW MUST SUPPLEMENT YOUR RESUME If you do not possess this requirement, please indicate 'N/A' below. If you do possess the Accounting Experience, please provide the following information to address your relevant background. All employment information listed below should also be listed on your application and resume. Address each change in employer or position separately. The information for EACH employer should include: A. Name of employer, dates of employment (from month/year to month/year), and your job title. B. Briefly describe this employer, i.e., what services it provided and to whom (primary clientele). C. Briefly state the primary function or main focus of your position. D. Describe in DETAIL your professional accounting duties in this position, including 1-7 below, or indicate n/a if not applicable to this position: Prescription of accounting requirements to be followed in the performance of accounting duties; Examination, analysis, and interpretation of accounting data or reports; Providing advice and assistance to operating management on accounting matters; Teaching accounting at the university level; Other accounting duties. In what capacity did you perform your accounting duties in this position (i.e., as a trainee or assistant, fully independent professional accountant)? Please explain. How did your duties and authority differ from those of your immediate supervisor? E. Describe in DETAIL your professional auditing duties in this position, including 1-7 below, or indicate n/a if not applicable to this position: What entities did you audit? Were these internal or external audits? What were you auditing (i.e., accounting records? operational procedures? internal accounting controls? etc.)? What was the purpose of the audits, or what specifically were the audits aimed at discovering (i.e., compliance to tax laws? compliance to unemployment laws? operational or fiscal efficiency? proper use of funds? adherence to reporting requirements? etc.)? Explain what auditing criteria or methodology you used, and how, if at all, you applied generally accepted professional accounting and auditing principles, standards, theory and practices for the purpose of analyzing and interpreting accounting books, records, or systems; Explain how, if at all, your auditing duties entailed examining accounts and rendering an opinion regarding the financial position and operations of the entity being audited; What happened as a result of the audits? How was compliance or propriety enforced? What was your specific role in the audits, and in what capacity did you perform your auditing duties (i.e., as trainee or assistant, fully independent auditor, supervisor)? Please explain. F. Did this employer have a separate accounting/auditing department, or contract an outside firm to which formal accounting/auditing functions were referred? If yes, please explain the relationship of your position to this entity. Be specific and complete in your responses. Employers and each position held must be identified in your resume. We do not make assumptions. If your write up and resume are unclear, you may be asked to provide a copy of your official Job/Position Description. 07 SYSTEMS ACCOUNTING EXPERIENCE REQUIREMENT Do you possess at least one year of systems accounting experience as specified under the Minimum Qualification Requirements? Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected. By answering Yes, you acknowledge you understand and will ensure that your application, resume and attached documentation will clearly demonstrate your possession, knowledge and understanding of the Systems Accounting Experience Requirement. Yes No 08 SYSTEMS ACCOUNTING EXPERIENCE REQUIREMENT: REQUIRED INFORMATION BELOW MUST SUPPLEMENT YOUR RESUME If you do not possess this experience, please indicate N/A below. If you do possess this experience, please provide the following information to address your relevant background. All employment information listed below should also be listed on your application and resume. Address each change in employer or position separately. The information for EACH employer should include: A. Name of employer, dates of employment (month/year to month/year), and your job title. B. Briefly describe this employer, i.e., what services it provided and to whom (primary clientele). C. Briefly state the primary function or main focus of your position. D. Describe in DETAIL your systems accounting experience in this position, including 1-4 below, or indicate n/a if not applicable to this position: Developing and/or implementing an integrated accounting system; Responsibility for, or participation in, the maintenance and control of an accounting system; Providing advice to operations or fund control accountants regarding the system, or in the establishment of subsystems; Analyzing the existing accounting procedures, operations, and subsystems, and developing and/or implementing changes to establish an integrated system; Knowledge of and ability to use a personal computer with word processing and spreadsheet applications; Any other duties/responsibilities regarding systems accounting. Be specific and complete in your responses. Employers and each position held must be identified in your resume. We do not make assumptions. If your write up and resume are unclear, you may be asked to provide a copy of your official Job/Position Description. 09 POSSESSION OF A HAWAII CERTIFIED PUBLIC ACCOUNTANT (CPA) LICENSE Possession of a valid Hawaii CPA license is NOT a requirement but may be given extra consideration in our review. Do you possess a valid Hawaii CPA license? If yes, and you wish to have it considered in our review, please submit a copy as verification. The copy should clearly show the expiration date. Yes No Required Question