Administrative Assistant Job at Robert Half in Coral Springs

We are offering a contract for a permanent position as an Administrative Assistant in Coral Springs, Florida. The role primarily involves administrative duties within a bid department, ensuring efficiency in processing and maintaining accurate records.

Responsibilities:

• Overseeing the bid process by searching for available bids on websites

• Downloading relevant bid documents and sharing them to the team drive

• Creating and organizing folders and information in CRM

• Communicating with vendors via email to request pricing

• Ensuring the accuracy of pricing for items before sending out to vendors

• Filling in information using Excel templates

• Managing data entry tasks and maintaining customer service standards

• Handling both inbound and outbound calls effectively

• Coordinating email correspondence and schedule appointments

• Proficient use of Microsoft Office tools including Word, PowerPoint, and Outlook

• Proficiency in answering inbound calls, demonstrating excellent communication skills
• Demonstrated experience in providing high-quality customer service
• Proven ability in data entry, with a high level of accuracy and attention to detail
• Experience in managing email correspondence, ensuring prompt and detail oriented responses
• Ability to handle both inbound and outbound calls efficiently
• Advanced skills in Microsoft Excel for data organization and analysis
• Proficiency in using Microsoft Outlook for managing emails and scheduling
• Expertise in creating presentations using Microsoft PowerPoint
• Solid skills in creating and editing documents using Microsoft Word
• Experience in scheduling appointments, managing calendars, and coordinating meetings.