RAINTREE LAKE PROPERTY OWNERS ASSOCIATION is hiring: Part Time Office Assistant

Part Time Office Assistant

The office assistant position provides vital support for our residents. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage multiple duties, handling currency and making deposits is essential for the position.

Objectives of this role

• Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by performing duties such as scheduling residents, communications, and other multiple office duties
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests from residents
• Achieve organizational goals while adhering to best practices

Responsibilities

• Manage the front-desk and reception areas, serving as the first point of contact for residents, employees, board members, and vendors
• Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, publishing meeting minutes, mailings, and deliveries, scheduling resident rental calendars: and deposits
• Order office supplies, stock supply stations, and ensure equipment is operable
• Maintain filing system, contacts database, resident lists, and inventories
• Provide support to other staff members
• Maintain boat slip waitlist
• Deposits
• Cash Register

Required skills and qualifications

• High school diploma or equivalent
• Ability to work Mon/Wed/Fri one week and Tues/Thurs/Sat the following week
• Proven success in office coordination
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Ability to maintain confidentiality of resident information
• Proficiency with Microsoft Word, Excel , PowerPoint, and Outlook
• Proficiency with office applications, and aptitude for learning new software and systems

Applications can be filled out at: https://rlpoa.com/wp-content/uploads/2014/06/Employment-Application.pdf