Administrative Assistant Job at Robert Half in Irvine

We are offering a short term contract employment opportunity for an Administrative Assistant in Irvine, California. Our industry requires a detail oriented individual who is able to handle a variety of office tasks, from maintaining supplies to handling deliveries and a small amount of phone calls. This role will be based in our office and the individual will be required to work on site.

Responsibilities:
• Handle main office duties with precision and efficiency
• Manage office supplies, ensuring they are adequately restocked
• Handle low volume of inbound and outbound phone calls, providing excellent customer service
• Oversee office deliveries, ensuring timely and accurate receipt
• Perform office maintenance tasks as needed to keep the workspace efficient
• Conduct a small amount of data entry tasks, such as compiling offer letters
• Utilize Microsoft Office Suite for various tasks, including email correspondence and scheduling appointments
• Answer inbound calls, providing excellent service and handling inquiries effectively
• Utilize Microsoft Excel, PowerPoint, and Word to support office operations and maintain records.• Minimum of 2 years' experience in an administrative role.

• Proficient in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.

• Demonstrated ability to answer inbound calls in a detail oriented and courteous manner.

• Excellent customer service skills, able to interact with clients and staff at all levels.

• Proven experience in data entry, ensuring accuracy and attention to detail.

• Strong written communication skills, particularly in email correspondence.

• Experience with both inbound and outbound calls, maintaining a detail oriented and positive demeanor.

• Ability to schedule appointments accurately, coordinating across multiple calendars if necessary.