Brown & Root is hiring: Administrative Assistant in Wilmington

ADMINISTRATIVE ASSISTANT

Brown & Root is currently seeking an experienced outgoing candidate for an Administrative Assistant to support the DuPont EHS department based at the Newark E&I Site. The position encompasses a full range of administrative responsibilities including scheduling of meetings, processing purchase orders, ordering office supplies, document creation support and data gathering.

Responsibilities include, but not limited to, the following:

• Support the collaboration of meeting presentations, standard operating procedures, training slides, policies, and communications / newsletters. Some communications need to be broadcast to the site.

• Support team with needs during customer visits which could be 2 - 3 times per month.

• Support event coordination for celebration events and ordering of recognition items.

• Order office supplies and printer/copier supplies and support.

• Coordinate both in person and Teams Meetings to ensuring all logistics, i.e. conference rooms, venue, catering, telecommunications equipment, etc., and meeting materials are planned and prepared.

• Manage confidential information within the group, exercising a high level of discretion.

• Submit requests for vendor Purchase Orders for materials and services including review and approval of Web Cycle Purchases Orders.

• Assist in the maintenance and filing of EHS records based on requirements.

• Support team with incident tracking and due dates.

• Expert resource in utilizing Corporate and business specific systems, databases, and applications, i.e., Microsoft Office (Outlook / Excel / Word / PowerPoint / Teams), Concur Travel and Expense, S2P, SAP & SharePoint.
• Document Waste Manifest information in SAP & file documentation

• Additional duties / responsibilities may be assigned as required

• Minimum of a high school diploma/GED equivalent.

• Minimum of five years previous experience in an Administrative Assistant role.

• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, Concur Travel and Expense, internet/intranet, S2P, SAP, SharePoint).
• Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.
• Demonstrated ability to anticipate problems and take preventative action.
• Demonstrate high attention to detail with excellent organization and planning skills.
• Ability to network and communicate across DuPont and identify resources, services, etc.
• Ability to compile data, generate spreadsheets, prepare correspondence and presentations.
• Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.
• Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.
• Knowledge or ability to become knowledgeable of Corporate policies, practices and procedures.