Diocese of Venice is hiring: Administrative Assistant in Fort Myers

Job Title: Administrative Assistant, Full-time

Reports to: Business Manager

Location: St. John XXIII Parish | Fort Myers, Florida

Classification: Hourly/Non-exempt

Overview

Assist the parish office in carrying out its mission by assisting the Parish in all administrative duties with secretarial and administrative professional support.

Job Responsibilities

• Learn and serve as a backup to front office when needed: Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
• Establish and maintain up-to-date filing systems, both hard copy and electronic.
• Compose, proof, correct and distribute letters, memos, forms, documents, emails, and faxes.
• Coordinate funerals.
• Order office supplies and assist in ordering supplies needed for all special activities.
• Schedule volunteers for offices and various ministries in the parish.
• Work with pastor/business manager on projects and communications.
• Other duties as assigned.

• Minimum of high school diploma or equivalent.
• 2-3 years of experience in a position with similar duties and responsibilities preferred.
• Previous church employment/experience extremely helpful. Knowledge of Flocknote is a plus.
• Excellent communications skills both written and oral and ability to multitask in a busy office.
• Proficiency with Microsoft Suite.
• Strong organizational skills.
• Confidentiality a must.
• Must pass DOV assigned level II FDLE background check.