Administrative Assistant Job at BeLeaf Medical in St Charles

Job Description:
Beleaf Medical is looking for a reliable and personable, full-time Administrative Assistant to help facilitate day-to-day activities of their corporate office in St. Charles, Missouri and to provide clerical and administrative support to the BeLeaf Medical Office. The successful candidate will be highly organized, dependable, and comfortable interacting with external and internal stakeholders regularly.

Duties and Responsibilities:

• Greets visitors, answers phone calls, schedules meetings.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. 
• Manages the organization’s main phone line, triaging calls and ensuring prompt follow-up throughout the organization.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc. 
• Administers inter-office mail system and is key point of contact for all mail and deliveries to corporate office.
• Works closely with the Human Resources team, including the oversight/communication of some HR functions such as recruitment, onboarding, and in-house employee programs.

Required Skills/Abilities:

• Proficient with Microsoft Suite (Outlook, Word, Excel, and teams) and common office equipment.
• Excellent interpersonal skills, with a strong emphasis on providing an exceptional “customer-service” like experience to every interaction.
• Strong time management and multi-tasking abilities.
• Superb organizational skills with a high attention to detail.
• Exceptional comfort with interacting with various internal and external parties, while always creating a welcoming environment.

Education and Experience:

• A high school diploma, or equivalent education.
• At least two years’ experience in a professional office environment.

Compensation and Benefits:

• This is a non-exempt, hourly position with compensation range of $21-23 per hour commensurate with experience.
• 9 Paid Holidays, with 3 additional Personal Days of your choice.
• 12 days of paid time off per year.
• 401k plan with match.
• Health, vision, dental, short-term disability, and life insurance.
  • 100% of employee premium covered by Beleaf.