Administrative Assistant Job at UnitedHealth Group in Worcester

We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning/coordinating meetings, attending meetings and taking minutes, printing/copying documents, as well as supply ordering and supporting the needs within the department. This is a complex, fast pace working environment that requires an individual who is flexible, can manage multiple priorities and asks, has keen attention to details, is self-motivated and has exceptional organization skills. This position is full time. Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 4:30pm. It may be necessary, given the business need, to work occasional overtime. Our office is located at 366 SHREWSBURY WORCESTER, MA. Primary Responsibilities: Provide administrative support in a manner consistent with the highest level of performance and professionalism Support the Director, Chair/Chiefs, and Managers with proactive calendar management, distribution lists, communication cadence and event management Schedule meetings as requested and facilitate meeting logistics (department meetings, conference room requests, catering, etc.) Provide organized resources (itineraries, agendas, meeting materials) for upcoming meetings Use various software including Word, Excel, PowerPoint, to prepare presentations, reports, agendas and other communications Proactively maintain and distribute lists as needed (e.g., organization charts, staffing lists, monthly reports, and contacts) Develop processes to maximize efficiency of administrative duties Support ad hoc project management activities as requested by team leaders Post relevant documentation (i.e., meeting notes, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (i.e., Teams) and communication boards Use relevant software applications (i.e., Microsoft Project, Word, Excel, PowerPoint, Outlook, Teams) Monitor/oversee functional and employee office communications (i.e.., email, calendar, phones) for internal team members and take appropriate action, as needed Coordinate multiple projects that may span multiple weeks with multiple stakeholders Work from the ReadyMED Worcester office You?ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High school diploma / GED or equivalent work experience Must be 18 years of age or older Experience coordinating large meetings, including virtual meetings and teleconferences Intermediate or better level of proficiency with MS Office applications Expert level of proficiency with Microsoft Outlook (Calendar Management) Microsoft PowerPoint Microsoft Excel Experience preparing correspondence to multiple levels of people using excellent verbal/written communication and grammatical skills Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail Experience working in a large, matrixed corporate environment Ability to work full time. Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 4:30pm. It may be necessary, given the business need, to work occasional overtime. Preferred Qualifications: Experience working in a fast-paced matrix organization 3+ years of administrative experience OR experience supporting multiple executives within a fast-paced environment Click Here to Read Full Job Description