Administrative Assistant Job at Ultimate Staffing in Delray Beach
Ultimate Staffing, Delray Beach, FL, United States
Bilingual (ENG/SPA) Administrative Assistant - Construction
Location: Delray Beach, FL
Schedule: 100% On-Site | Monday - Friday | 7:30 AM - 4:30 PM
We are partnering with a leading construction company in Delray Beach, FL, seeking a dedicated and bilingual (Spanish/English) administrative professional to join their dynamic team! This role directly supports Project Managers and the Sales Team, playing a vital part in ensuring projects run smoothly from post-sale to installation.
This is an exciting opportunity for candidates with at least one year of clerical experience who thrive in fast-paced environments and have a passion for organization and efficiency. Experience in commercial or residential construction is highly preferred, and candidates must be fluent in Spanish and English to excel in this role.
The company values individuals with strong communication skills, problem-solving abilities, and the capability to juggle multiple priorities seamlessly. Proficiency in MS Office Suite is essential, and familiarity with ERP/CRM systems is a plus.
Key Responsibilities
- Prepare and analyze reports to monitor project timelines and milestones.
- Provide comprehensive administrative support to the Sales and Project Management teams.
- Coordinate communication across departments, including procurement, operations, and finance.
- Ensure all project documentation is accurate, complete, and aligned with company standards.
- Maintain schedules, coordinate meetings, and follow up on project deadlines.
- Facilitate bilingual communication between team members and clients to ensure clarity and efficiency.
- Support sales and project metrics reporting, including creating and distributing content as needed.
- Identify opportunities for process improvement and assist in their implementation.
Qualifications
- Bachelor's degree in construction management, Business Administration, or related field.
- Fluency in Spanish and English (written and spoken) is required.
- A minimum of 1 year of administrative experience (experience in construction is highly preferred).
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Familiarity with ERP/CRM systems (e.g., Salesforce) is a plus.
- Strong organizational skills and attention to detail.
- Ability to communicate effectively across multiple teams and departments.
- Local candidates only; no relocation assistance is provided.
How to Apply
If this role aligns with your skills and career goals, please submit your resume (in Word format) to or apply online at www.ultimatestaffing.com. Qualified candidates will be contacted promptly for an interview as this position is moving quickly!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.