Administrative Assistant Job at JobRialto in South Burlington

Job Summary:

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support in various areas, including Accounts Payable, Sales Support, Inventory Management, and HR/Safety/Fleet/DOT functions. This role requires strong organizational skills and the ability to work collaboratively across multiple departments.

Key Responsibilities:

1. Accounts Payable:
2. Assist with bill payments and serve as a Subject Matter Expert (SME) in related processes.
3. Facilitate new supplier setup and provide SME assistance.
4. Submit invoices for closed orders, ensuring compliance and accuracy with SME guidance.
5. Manage P-Card usage and administration.

Sales Support/Analysis:

• Set up new customers, ensuring accuracy of information, tax details, and credit applications, while providing SME assistance.
• Handle Letter of Engagement (LOE) for Non-Pepsi Direct customers.
• Follow up on customer calls for Pepsi Direct customers to ensure timely responses and recovery.
• Manage stale dated checks and provide support for pricing issues.
• Act as a liaison for Pepsi Direct, assisting in issue resolution.
• Oversee uniform ordering and generate adhoc reports as needed.

Inventory Support:

• Perform weekly inventory tasks to ensure accurate stock management.
• Process period-end weekly inventory every four weeks, including weekend work as required.

HR/Safety/Fleet/DOT Support:

• Manage the ADP process by posting job openings and submitting interview notes.
• Support HR functions, including new hire orientation, weekly recruiting calls, and performance reviews (PARs and PMPs).
• Assist in safety training and Schoox management for managers.
• Coordinate health and wellness programs, including flu shot clinics.
• Ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors.
• Oversee the random drug testing process and manage employee badge issuance.
• Provide SME assistance for payroll-related queries.
• Support IT and TSA requests as needed.
• Coordinate Local Purchasing Orders (LPO) for community outreach events.
• Post and manage employee recognition initiatives.

Qualifications:

• Proven experience in an administrative support role, preferably in a corporate environment.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and relevant software applications.
• Ability to handle multiple tasks and prioritize effectively.
• Experience with accounts payable processes and inventory management is a plus.

Education: High School