Administrative Assistant Job at Henley & Partners - The Firm of Global Citiz

Joining Henley & Partners

As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.

Why choose Henley & Partners? Here's what sets us apart:

• Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.
• Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.
• Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.
• Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.
• Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally.

...but that's enough about us, let talk about you!

The primary role of the Administrative Assistant is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks. Proven administrative experience is essential as well as good time management skills and the ability to multi-task and prioritize work needed.

Accountability:
- Mid & low level operational issues.
- All relevant administrative support tasks for making the prospective office fully functional.
- Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

Responsibilities:
- Completing all office management tasks.
- Communication: Answering and directing phone calls, writing and distributing correspondence, and taking detailed minutes.
- Ongoing organizational tasks.
- Travel arrangements for the team.
- Gathering data in Excel lists (diverse staff lists, payments, diverse contact lists, etc.).
- Assisting with event planning and team events in office.
- Create physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members).
- Support the Project Managers in small, clearly defined project-related tasks.
- Representing the office in activities and alignments within the organization.
- Co-ordination of service providers.

Qualifications:
- Strong written and verbal communication skills.
- Ability to work both independently and within a team environment.
- Proficient in Microsoft Word, Excel and PowerPoint.
- Previous experience in the office management is of a great advantage.
- Able to interact professionally with Clients and the team at all times and promptly respond to requests with accuracy and a courteous demeanor.
- Excellent interpersonal skills and self-awareness.
- Excellent relationship building skills.
- Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development. If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.

At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.

We value your privacy and are committed to protecting your personal information. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy