Senior Administrative Assistant Job at MKS2 Technologies in Richmond

Position Title
Senior Administrative Assistant - Genworth Financial Services

Position Location
This position is available to Virginia residents as Richmond, VA hybrid (T,W in) or in-office applicants.

Your Role
In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.

What You Will Be Doing
• Professionally manage incoming requests for senior leaders from internal and external customers
• Maintain calendars of 3-4 senior leaders
• Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
• Manage expenses and expense reconciliation for managers in compliance with organizational policies
• Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
• Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
• Assist with year-end regulatory process execution (e.g. memo edits, attestation compilation, etc.)
• Prepare PowerPoint presentations in compliance with business requirements
• Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
• Organize and maintain departmental records and documentation
• Provide administrative back-up for other departments as needed
• Collaborate with other administrative assistants to effectively manage calendars
• Assist with projects as needed
• Assist with onboarding new associates/contractors

What You Bring
• 5+ years of experience as a senior administrative assistant
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
• Exceptional communication skills, confidence and professional presence
• Highest level of integrity and the ability to ensure security of confidential information
• Proactive, proven good judgment and creative problem-solving skills
• Strong written communication and proof-reading skills
• Ability to work independently and be a team player
• Strong interpersonal skills
• Strong interest in learning new tasks
• Flexibility within a changing environment

Duration:

Contract through 02/2025 - likelihood of extension/conversion

Pay:

Negotiable around $62,000 hourly equivalent - benefits not included