Hiring & Empowering Solutions is hiring: Legal Administrative Assistant in C

About Us:

We are a growing law firm specializing in estate planning, trust administration, and related legal services. We are seeking a highly organized and detail-oriented Estate Planning Legal Administrative Assistant to join our team. This role is critical in supporting our attorney and ensuring clients receive high-quality service throughout their legal matters.

Key Responsibilities:

Client Intake:

• Manage initial client consultations and information gathering.
• Maintain regular communication with clients throughout the estate planning process.

Drafting Documents & Deeds:

• Assist with drafting ancillary estate planning documents.
• Prepare and record deeds as needed.

Trust Administration:

• Assist with trust administration tasks including asset inventory and beneficiary communications.

Client Follow-ups:

• Schedule and conduct follow-ups with clients to ensure timely progression of their matters.
• Address client questions and concerns during the estate planning and trust administration process.

Notarization & Client Signings:

• Act as a notary for the signing of estate planning documents.
• Organize and oversee client signing appointments.

Binder Assembly:

• Compile and organize estate planning binders for client records.
• Ensure all documents are properly indexed and bound for easy client access.
• Clerical Duties:
• Handling routine tasks of photocopying, scanning, shipping, and data entry.

Qualifications:

• Paralegal certification or equivalent experience in estate planning.
• Notary public (or willingness to become certified).
• Strong drafting skills, particularly in estate planning documents and deeds.
• Experience in trust administration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication and client service skills.
• Experience with legal software and document management systems.

Compensation: $30 to $35 per hour