Office Administrative Assistant Job at DYADlaw. P.C. in Vista

This position will play a crucial role in the front desk, assembling client packets and/or overseeing Freedom of Information Act (FOIA) requests, among other administrative tasks. This position requires a proactive, organized, and adaptable individual who can efficiently manage multiple responsibilities while maintaining a high level of accuracy and confidentiality. The ideal candidate will be eager to learn all aspects of office administration to provide comprehensive support as client and firm needs evolve.

$18 - $22 hourly

• Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office.
• Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines.
• Prepare, organize, and manage documents including reports, presentations, and client correspondence.
• Facilitate communication across departments to support cross-functional tasks and initiatives.
• Contribute to the enhancement of administrative processes and procedures for increased efficiency.
• Assemble and distribute client welcome and final application packets for immigration cases.
• Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments.
• Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions.
• Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review.
• Maintain and update case tasks within the case management system, ensuring accuracy and timeliness.
• Perform additional administrative duties as required, including handling immigration-related correspondence.

• Bilingual - Spanish & English
• An Associate's degree or 1 - 3 years of experience in an administrative, clerical, or similar role, preferably within a legal or professional services environment.
• Strong organizational skills and attention to detail with an ability to manage multiple tasks and deadlines efficiently.
• Excellent communication skills, both written and verbal, and proficiency in using office software and technologies.
• A proactive and adaptable team player with a positive attitude and a willingness to learn and contribute to team success.
• A commitment to upholding the firm's values and mission in supporting immigrant rights and legal services.

DYADlaw, P.C. - a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next team player.