Administrative Assistant Job at Arthur J Gallagher & Co. in San Diego

Introduction

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

How you'll make an impact

* Support the Area VP, as well as the team when needed, to ensure that VEBA Direct goals are accomplished, and operations run efficiently

* Maintain and refine internal processes that support VEBA Direct, coordinating internal and external resources to expedite workflow

* Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

* Plan and orchestrate work to ensure the priorities are met, organizational goals are achieved, and best practices are upheld

* Adhere to organizational Policies and Procedures

* Assist with typing letters, forms and minutes.

* Manage all meetings, agendas, minutes, notes, etc.

* Assist with schedule coordination including virtual and in person meetings, seminars and conferences.

* Establish and maintain files as applicable.

* Support with report creation and generation.

* Create PowerPoint and related/similar presentation materials.

* Assist in the management of additional projects that include the digitization of required and/or confidential documents.

* Handles written communication i.e. letters, emails, faxes and memos.

* Manage equipment, tools and other items for organizational events, meetings and conferences.

* Assist with internal and external communications.

* Assists with other work assignments and projects as assigned.

About You

Required: High school diploma and 2 years related experience required. Working knowledge of Microsoft Windows applications and Microsoft Office.

Preferred:

* Minimum Associate's degree, Bachelor's degree preferred.

* Four years of experience in administrative role reporting directly to upper management. Experience working for a health plan or related organization.

* Proficient with Microsoft products, including Word, Excel, Teams, PowerPoint, Outlook and aptitude for learning new software and systems

* Excellent written and verbal communication skills, and ability to maintain confidentiality for the company and its employees

* Advanced attention to detail and management of workflow.

* Strong time-management skills and an ability to organize and coordinate multiple projects at the same time

* Apply critical thinking to daily tasks.

* Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve:

* Medical/dental/vision plans, which start from day one!

* Life and accident insurance

* 401(K) and Roth options

* Tax-advantaged accounts (HSA, FSA)

* Educational expense reimbursement

* Paid parental leave

Other benefits include:

* Digital mental health services (Talkspace)

* Flexible work hours (availability varies by office and job function)

* Training programs

* Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing

* Charitable matching gift program

* And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.