Regional Administrative Assistant Job at Elevate Patient Financial Solutions in

Elevate Patient Financial Solutions has an exciting career opportunity available as a Regional Administrative Assistant. This position will be supporting a Regional Vice President in Charlotte, NC. Local presence is preferred for this remote opening. The schedule for this position will be Monday-Friday; 8am-5pm with flexibility as needed.
Job Summary

The Administrative Assistant to the Vice President of Operations provides information management, administrative support, and office management in an effort to enhance accessibility, responsiveness, and effectiveness of the Vice President of Operations. This position provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, ordering supplies, communicating with building management, arranging conference calls, coordinating travel arrangements, and scheduling meetings.

Essential Duties and Responsibilities

• Answer, screen and forward any incoming calls appropriately, while providing basic information as needed.
• Updates appointment calendars and schedules meetings/appointments.
• Takes and communicates messages for various personnel.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing results as needed.
• Maintains executive scheduling and calendar allocation requiring interaction with both internal and external individuals to coordinate a variety of complex executive meetings.
• Arrange travel schedule and reservations for executive leadership as needed.
• Prepare reports, presentation materials, requests for proposals, and other documents or correspondence by using Microsoft office products or other applicable software.
• Read an analyze incoming communications, submissions, and reports to determine their significance and plan their distribution.
• File and retrieve department documents, records, and reports.
• Coordinate major department initiatives by working with internal and external parties to organize the various components needed to initiate, run, and conclude major projects by coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results.
• Prepare minutes and summaries of executive and management meetings.
• Regular and timely attendance.
• Other duties as assigned.

Qualifications and Requirements

• 5+ years' experience providing administrative support, executive support preferred.
• Accurate typing/data entry at a minimum of 45 wpm.
• Superior interpersonal skills and ability to communicate effectively in writing and verbally.
• Prior experience in maintaining confidentiality and handling sensitive information.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint applications.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Ability to follow complex instructions and procedures and to organize work in a systematic logical fashion.
• Experience in scheduling travel arrangements.
• Flexibility to travel.

Benefits
ElevatePFS believes in making a positive impact not only within our industry but also with our employees -the organization's greatest asset! We take pride in offering comprehensive benefits in a vast array of plans that contribute to the present and future well-being of our employees and their families.

• Medical, Dental & Vision Insurance
• 401K (100% match for the first 3% & 50% match for the next 2%)
• 15 days of PTO
• 7 paid Holidays
• 2 Floating holidays
• 1 Elevate Day (floating holiday)
• Pet Insurance
• Employee referral bonus program
• Teamwork: We believe in teamwork and having fun together
• Career Growth: Gain great experience to promote to higher roles

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, location, specialty and training. This pay scale is not a promise of a particular wage.

The job description does not constitute an employment agreement between the employer and Employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

ElevatePFS is an Equal Opportunity Employer

Pay Range: $16.00 - $25.46 per hour