Accounting Administrator Job at Calhoun Construction Services in Louisville

Essential Duties and Responsibilities:

• Ensures that all new hire paperwork has been completed correctly
• Input new hire employment information into ViewPoint
• Inputs benefits changes for Insurance, 401(k), and Health Savings account into Viewpoint
• Inputs employee personal information changes e.g. address changes, name, etc.
• Assists in answering office phones
• Managing accounting for various construction projects
• AIA review
• Viewpoint AP entry
• Review subcontractor payment applications
• Follow-up with subcontractors to fix billing mistakes
• New vendor setup
• Monthly customer billing
• Checking insurance and bond compliance
• Print AP Invoices from email box daily
• Accounts payable/ accounts receivable
• Working with project managers on cost and budget variances
• Approving and auditing contracts, change orders processing
• Communicate with vendors
• Assist controller with special projects
• Initialize owner contracts
• Reserve employee hotels
• Process employee reimbursements

Requirements:

• Accounting administrative experience
• 1+ years construction experience preferred
• Able to work in a team environment
• Organization and attention to detail is a must
• Knowledge of AIA payment applications forms is a plus
• Experience with Viewpoint Software (preferred, but not required)
• MS Office skills required