Assistant III - Accounting Job at Baltimore City Public Schools in Baltimore

Job Summary

Performs a variety of moderately complex accounting clerical tasks in support of accounting, budget, and/or business management functions.  Assists accountants, analysts, or Accounting Manager in preparing financial statements and records, processing payments and deposits, examining accounts and records for compliance with accounting procedures and City Schools' policy, and/or managing financial and business affairs. Maintains balances, adjusts and reconciles accounts and records.  May assist in monitoring budgets and the procurement of equipment, supplies and services.

 Essential Functions

• Compiles, assembles, and prepares financial reports, statements, statistical and fiscal tabulations and charts.
• Records, verifies and enters financial transactions in journals, ledgers, and automated systems.
• Reconciles and balances accounts in general accounting.
• Allocates costs to a variety of accounts, according to established procedures.
• Processes requests for monies from accounts and confirms the availability of funds.
• Reconciles and balances accounts and notifies personnel of over-expenditures.
• Examines, verifies and adjust accounts, records, vouchers, claims, invoices, payrolls, checks and supporting documentation for accuracy and conformance with established procedures and regulations.
• Computers and prepares invoices and other documents.
• Contact vendors, departmental personnel, grant recipients and others to obtain and provide information and resolve discrepancies.
• Processes expenditure requests from various accounts and confirms funds availability.
• Reviews bookkeeping and accounting procedures and recommends modifications.
• Provides guidance or instruction to other clerical personnel.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school boards policies and the professional standards.

 Desired Qualifications

• High school diploma. Associates degree preferred.  Degree must be from an accredited college or institution.
• Five years bookkeeping, accounting clerical or related experience.
• Knowledge of the principles and practices of bookkeeping.
• Strong analytical skills to perform financial evaluations.
• Ability to research and resolve problems where necessary.
• Proficient in the use of calculators, personal computers, Microsoft Word, Excel or similar financial software.
• Ability to recommend modifications in bookkeeping and accounting procedures.
• Ability to prepare reports and financial statements.
• Excellent organizational skills required.
• Ability to interact effectively with all levels of personnel.

 Additional Details

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications.  It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is affiliated with the City Union of Baltimore (CUB) bargaining unit. 

This position is affiliated with the City Retirement plan.