Administrative/Accounting Assistant Job at Sigma Nu Fraternity, Inc. in Lexingto

Sigma Nu Fraternity, Inc. is hiring an Administrative/Accounting Assistant to support the accounting and information technology functions of our organization.  Please review the following job description and if interested, send a cover letter, resume, and salary requirements to P.O. Box 1869, Lexington, VA 24450 or email to employment@sigmanu.orgheadquarters@sigmanu.org.

Position:         Administrative/Accounting Assistant

Reports to:     Director of Accounting & Human Resources/ Director of Information Technology

Summary:

Under general direction, primary responsibilities include, but are not limited to, receiving and routing incoming communications, taking and preparing merchandise orders, event and travel planning, receiving and entering cash receipts, billing, application of payments, verifying the accuracy of transactions, entering and processing registrations and other information in the constituent database, implementing data improvement projects, querying and exporting information, and providing other accounting, information technology, and administrative support to the organization and staff.

Essential Job Functions:

• Receives and enters cash receipts with application to the appropriate accounts.
• Enters charges to accounts and revenue centers and verifies invoices to clients for charges. Compares actual results to budget.
• Prepares billing and related correspondence, including delinquency notices, to clients.
• Editing and administration of leasing agreements, service agreements, and loan documents.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies client accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Processes registrations and other forms into the constituent database[ST1] [NLM2] .
• Perform data entry into the constituent database as needed.
• Implement database improvement projects.
• Perform audits of database records to ensure accuracy.
• Follow-up with constituents to obtain missing information.
• Create and execute queries, exports, and reports to support data mining and operational activities.
• Processing orders for membership materials and coordinating with procurement vendors on fulfilling orders.
• Greets and assists visitors and guests.
• Receives all incoming telephone calls, faxes, mail and general email, route to appropriate staff. Professionally screens calls, inquiries, and requests.
• Responds to general inquiries, via phone, letter, and email.
• Receives merchandise orders, process, packs and ships.
• Process various financial transactions, including credit cards, refunds, and daily incoming check payments electronically.
• Manages calendars and supports scheduling meetings and events.
• Arrange travel reservations.
• Provides administrative support, including, but not limited to, proofreading, scheduling, document preparation, preparing and sending correspondence, tracking the status of various projects, and filing.
• Performs other duties as assigned consistent with experience and training.

Qualifications:

• High School diploma (GED is acceptable). 
• Keys quantitative and qualitative data with speed and accuracy into the computer.
• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• PC experience in Windows environment.  Working knowledge of Microsoft Access, Excel, Word, Teams, and Outlook.
• Enterprise database experience is a plus.  Preference will be given to those that have experience with Blackbaud’s The Raiser’s Edge/Raiser’s Edge NXT, The Financial Edge/Financial Edge NXT, and NetCommunity applications.
• Must be able to interact professionally with executives, board members, staff, and alumni.
• Excellent interpersonal and verbal/written communication skills are a must.
• Must be detail-oriented and possess excellent organizational, analytical, and time management skills. Keeps files and work area organized.
• Ability to maintain confidential files and handle confidential matters in a professional manner.
• Ability to work well under pressure.
• Must be self-motivated while possessing the ability to work well in a team environment.
• Ability to research and resolve issues, take initiative, and multitask.
• Must be able to read, write and understand English.

Compensation and Benefits:

• Compensation will be commensurate with the level of skill and experience.
• Benefits Offered
  • Medical
  • Vision
  • Dental
  • Life Insurance
  • Accident Death and Dismemberment Insurance
  • Long-term Disability Insurance
  • Leave
    • Paid Holidays – Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving (2 days), Christmas (2 days), and New Year’s (2 days)
    • Vacation
      • During the first year of employment – 10 days per year
      • One to five years of employment – 12 days per year
      • After five years of employment – 15 days per year
      • Vacation days may be carried over, but the maximum number of days and at any time is limited to 30
    • Sick Leave – 1 day per month
  • 401(k) Retirement
    • Eligible to contribute to 401(k) retirement plan from the beginning of employment
    • 401(k) matched up to 5% of gross monthly pay, beginning one (1) year after employment.
    • Fully vested after five years.

Please send cover letter, resume, and salary requirements to P.O. Box 1869, Lexington, VA 24450 or email to employment@sigmanu.org.