Hillsborough County Clerk of Courts
Hillsborough County Clerk of Courts is hiring: Senior Payroll Accounting Technic
Hillsborough County Clerk of Courts, Tampa, FL, United States
Job Description
JOB SUMMARY
Performs tasks that contribute to the implementation of basic accounting and fiscal records management processes supporting a major County function or operation. The work involves giving directions and reviewing outputs in the implementation of processes; performing technical accounting work in reviewing, processing, and maintaining complex accounting or financial records in the assigned functional area; as well as processing accounting and financial transactions, guided by scope of responsibilities, accounting tools, standards, and established policies, guidelines and procedures. Establishes and manages customer/client relationships.
STARTING SALARY: $19.71 hourly/ $41,005 annually
CORE COMPETENCIES
JOB SPECIFIC COMPETENCIES
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
A High School Diploma with 4 + years of experience or an Associate's degree 2 + years of experience* of bookkeeping or financial record keeping.
*A Bachelor's degree in Accounting, Finance, or any business-related field may substitute for two (2) years of experience or an Associate's degree in any business-related field and one (1) year of bookkeeping or financial record keeping experience.
Preference may be given based on level of experience in Accounting, bookkeeping or financial record keeping and level of education (such as an associate or bachelor's degree in Accounting, Finance, Business Administration, information systems, or a business-related field).
Please note that although a degree is preferred for this position, equivalent direct experience is also acceptable.
If you are substituting equivalent direct experience, it should be an appropriate combination of education, training, and direct experience that would reasonably provide the job-specific competencies mentioned above.
To complete your application, please attach a copy of your academic transcripts, diploma, or certifications showing that you have attained the minimum qualifications unless you are substituting equivalent direct experience for educational requirements.
The direct experience substitutions for a degree requirement must meet the following standards:
Education substitution for experience:
If you are substituting education for the equivalent experience, it should be an appropriate combination of education and training that would reasonably provide the job-specific competencies mentioned above.
The education substitutions for the experience requirement must meet the following standards:
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
As part of the consideration for this position, eligible candidates may be required to take an Accounting assessment test.
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
JOB CLASS
Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
JOB SUMMARY
Performs tasks that contribute to the implementation of basic accounting and fiscal records management processes supporting a major County function or operation. The work involves giving directions and reviewing outputs in the implementation of processes; performing technical accounting work in reviewing, processing, and maintaining complex accounting or financial records in the assigned functional area; as well as processing accounting and financial transactions, guided by scope of responsibilities, accounting tools, standards, and established policies, guidelines and procedures. Establishes and manages customer/client relationships.
STARTING SALARY: $19.71 hourly/ $41,005 annually
CORE COMPETENCIES
- Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
- Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization, and with the public we serve
- Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
- Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
- Knowledge of governmental accounting principles, practices, procedures, methods, theory, financial recordkeeping, and budgeting.
- Knowledge of basic accounts receivable and accounts payable business practices and procedures, accounting systems, expenditure or revenue source documents, as well as general ledger and related accounting procedures.
- Knowledge of laws, rules, and policies governing assigned functional accounting area.
- Knowledge of computer operations using accounting and spreadsheet applications.
- Ability to use ERP accounting systems, spreadsheet applications, accounting software, word processing, and related software applications.
- Ability to analyze transactions and reports and make appropriate correcting entries.
- Ability to post, balance, and reconcile financial accounts and records.
- Ability to read, comprehend, and apply job related rules, policies, and procedures.
- Ability to prepare accounting, financial, and statistical reports.
- Ability to compile, analyze and/or audit accounting, budgetary, fiscal, payroll and leave data.
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Analyzes and processes fiscal data and prepares accounting and financial reports related to functional area of responsibility.
- Audits and analyzes transactions specific to functional area of responsibility to ensure accuracy and proper documentation and compliance with contracts, statutes, policies and procedures.
- Compiles and prepares accounting data, fiscal statements and reports, specific to functional area of responsibility.
- Handles resolution of concerns related to financial and accounting discrepancies; coordinates with concerned parties to resolves issues and concerns related to functional area of responsibility.
- Posts transactions to proper accounts.
- Reviews, prepares, and processes journal entry transactions in compliance with generally accepted accounting principles.
- Maintains benefit information on elected officials and associated journal entries.
- Maintains, monitors, and/or reconciles ledger and payroll module transactions specific to functional area of responsibility.
- Maintain a monthly check log for employees that are on leave and appropriately account for these payments.
- Make appropriate adjustments to employee's payroll records.
- Processes direct deposit files with the bank and funding requests.
- Verify open enrollment rate changes within the payroll module.
- Prepares and maintains procedures specific to functional area of responsibility.
Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
A High School Diploma with 4 + years of experience or an Associate's degree 2 + years of experience* of bookkeeping or financial record keeping.
*A Bachelor's degree in Accounting, Finance, or any business-related field may substitute for two (2) years of experience or an Associate's degree in any business-related field and one (1) year of bookkeeping or financial record keeping experience.
Preference may be given based on level of experience in Accounting, bookkeeping or financial record keeping and level of education (such as an associate or bachelor's degree in Accounting, Finance, Business Administration, information systems, or a business-related field).
Please note that although a degree is preferred for this position, equivalent direct experience is also acceptable.
If you are substituting equivalent direct experience, it should be an appropriate combination of education, training, and direct experience that would reasonably provide the job-specific competencies mentioned above.
To complete your application, please attach a copy of your academic transcripts, diploma, or certifications showing that you have attained the minimum qualifications unless you are substituting equivalent direct experience for educational requirements.
The direct experience substitutions for a degree requirement must meet the following standards:
- Two years of direct experience for an Associate's Degree
- Four years of direct experience for a Bachelor's Degree
- Six years of direct experience for a Master's Degree
- Seven years of direct experience for a Professional Degree
- Nine years of direct experience for a Doctoral Degree
Education substitution for experience:
If you are substituting education for the equivalent experience, it should be an appropriate combination of education and training that would reasonably provide the job-specific competencies mentioned above.
The education substitutions for the experience requirement must meet the following standards:
- Associate's Degree for two years of direct experience
- Bachelor's Degree for four years of direct experience
- Master's Degree for six years of direct experience
- Professional Degree for seven years of direct experience
- Doctoral Degree for nine years of direct experience
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
As part of the consideration for this position, eligible candidates may be required to take an Accounting assessment test.
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
JOB CLASS
Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.