Accounts Payable / Payroll Accounting Specialist Job at Optimum Health Institute

Salary: $28.00 - $30.00 per hour

We are currently seeking a highly organized, experienced, AP/AR/PAYROLL SPECIALIST. The ideal candidate for this position must have 5+ years working in payroll,accounts payable and accounts receivable, preferably in the hospitality industry. As an employee, you are an important member of the ministry of Church and its faith-based community. This job is 80% AP/AR and 20% Payroll.

About Us:

Free Sacred Trinity Church (FSTC) is a non-denominational Christian church rooted in Judeo-Christian doctrine with five separate entities. 3 non profit entities and 2 for profit entities. During COVID our operating entities stayed open and we are growing our Accounting Department.

If you are compassionate and love being of service to others and work hard, we want to hear from you!

Summary: Must be punctual and reliable with regards to attendance and work well under pressure. Process Accounts Payable, Sales Receipts, Accounts Receivable, Payroll, and complete other assigned accounting tasks, in accordance with established accounting policies and procedures.

Major Responsibilities:

• · Adhere to and model the organization’s Mission, Core Values, and Guiding Principles.

· Process Accounts Payable.

· Process Sales Receipts.

· Process Payroll.

Accounts Payable

• Act as primary Accounts Payable contact for vendors, management and project managers.
• Maintain vendor records in the accounting system, including W-9’s and new vendors.
• Track receipt of goods and services against purchase orders.
• Reconcile invoices to purchase orders and packing slips, and process check requests and invoices.
• Prepare and mail payments.
• Provide monthly accounts payable reports (i.e. AP aging, accrued expenses reconciliation, open PO listings, etc.) and other information needed for analysis of company expenses.
• Review and improve AP processes
• Review and verify invoices and check requests
• Enter and upload invoices into system, set invoices up for payment
• Reconcile accounts payable to transactions and run reports
• Research and resolve invoice discrepancies and issues
• Correspond with Vendors and Purchasing and respond to inquires
• Assist with month-end closing
• Establishes and maintains accounting office filing.
• Assists with day-to-day information requests related to Accounts Payable.
• Prepare annual 1099’s.

Sales Receipts

• Process Sales Receipts and credit cards Receivable.
• Prepares daily bank deposits and transfers.
• Counts cash and reconciles daily sales to the bank deposits.
• Tracks refunds due and prepares refund disbursements to applicable guests.
• Collects NSF checks and resolves credit card debits.
• Other duties and projects as assigned relating to Accounting.

Payroll Processing

• Prepare bi-weekly Payroll, including processing changes, coordinating benefits with Human Resources and providers.
• Maintain employee timesheets and payroll records.
• Maintain all payroll files.
• Process 401(k) contributions.
• Prepare, reconcile and distribute recurring payroll reports such as vacation and insurance accruals.
• Prepare journal entries for payroll for posting of required transactions to the general ledger.
• Prepare workers’ compensation reports and responsible for audits.
• Updates the records of paid time off (PTO) hours used and accrued.
• Initiates payroll tax deposits.
• Communicates ACH information to Controller or Assistant Controller for direct deposit transfers.
• Prepares federal and state quarterly and annual payroll tax returns.
• Prepares year-end W-2s and related filings.
• Other financial duties/projects as assigned. Communicate, adhere to and model the organization's Mission, Core Values and Guiding Principles (MVP's) and Disciplines of Surrender

General

• Development and maintain a thorough understanding of the policies and procedures guiding the work of the Accounts Payable & Payroll Specialist position, as well as the overall Finance & Accounting Department.
• Participate in cross-training in anticipation of performing one or more of the other accounting functions not in the primary areas of responsibility of the Accounting & Payroll Specialist position.

Qualifications

• 18 credits in Accounting or Business and 5+ years of accounting/ bookkeeping and payroll processing experience, preferably in hospitality industry.
• Understanding of GAAP.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience Great Plains 2018.
• Demonstrated strong critical thinking and analytical skills with the ability to synthesize complex or diverse information from data, policies, procedures and/or regulations.
• Team player able to organize multiple tasks of varying priorities and meet critical deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills and the ability to interface with various levels of co-workers, upper management, and external customers while maintaining a high degree of confidentiality.
• Detail-oriented with a high degree of accuracy.
• Strong contributor in a team environment.
• Ability to prioritize and plan work activities to successfully meet tight deadlines.
• Ability to adapt and work in a quickly changing environment, managing competing demands, and Ability to think critically and innovatively and to act tactically.
• Process Driven.

• Outstanding written and verbal communications skills required for reporting financials and operational results to the firm's senior management.
• Must be able to work additional hours or days to meet deadlines, including weekends.
• Ability to follow directions
• This position is 100% an onsite position, no remote work.

EDUCATION:

Minimum 18 credits of college education in Accounting.

EXPERIENCE:

• 5 years minimum of progressive accounting experience preferably in hospitality, retail services, spiritual retreat centers.
• 5 + years with a Full Cycle Accounts Payable and Payroll Experience
• 3 + years experience with cash receipts and bank deposits
• Great Plains 2012-2018 preferred
• Intermediate Excel skills.

COMPUTER SKILLS:

• Intermediate to Advanced skill with Microsoft Office (Excel, Outlook, & PowerPoint) skills
• Accounting software (Dynamics GP 2018 and Management Reporter required a Must)

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

BEHAVIORIAL SKILLS:

Organized, dependable, accurate and attention to detail. Must have the ability to multi-task and meet deadline. Must be able to work in a fast paced environment with minimal supervision and create a positive working environment. Must be capable to maintain confidentiality and be compassionate in dealings with people. Ability to communicate well with guests, managers, employees and executive management is a must. Individual should be skilled in problem solving and customer service; works with integrity and ethically; upholds the Organizational values. Must provide excellent guest and internal employee service and have the ability to learn and model OHI’s Missions, Values and Principles (MVPs). Maintain a professional demeanor and appearance and model appropriate behavior.

CERTIFICATES, LICENSES, REGISTRATIONS: None.

PHYSICAL DEMANDS

Physical activities: Sitting; talking and hearing; using hands to finger, handle or feel; walking; standing; reaching with hands and arms; and stoop, kneel, crouch, or crawl.

Weight be lifted or force be exerted: Up to 25 pounds.

Special vision requirements: None

WORK ENVIRONMENT

• Exposure to special environmental conditions: None.
• Noise: Moderate noise (examples: business office with computers and printers, light traffic)

100% onsite position.

Covid testing daily and wear face covering.

If you are compassionate and love being of service to others, we want to hear from you!

Background and Drug test

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 5 years (Preferred)
• Payroll: 5 years (Preferred)
• Cash receipt posting: 5 years (Preferred)

Language:

• English (Preferred)

Ability to Relocate:

• San Diego, CA: Relocate before starting work (Required)