Ozaukee County
Human Services Accounting Specialist Job at Ozaukee County in Port Washington
Ozaukee County, Port Washington, WI, US
Job Description
Job Description
Full-time, non-exempt
Starting Pay Range: $23.23 - $25.16
Job Summary
The Human Services Accounting Specialist performs moderately difficult financial, accounting, and administrative functions including interface between Human Services case management software and Finance’s accounting software.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
40% Accounts Payable:
Maintains and integrates weekly and monthly payment batches of invoices (approx. 250 monthly), through various county and state-run programs: Harmony, eWiSacwis and Docuware into GreatPlains. Contacts staff to ensure authorization are entered timely and accurately. Verifies vendor contracts received, authorizations/placement entered. Submits monthly employee expense voucher. Conducts and records accordingly any credit card purchases. Creates and generates monthly Purchase Orders. Works with Medical Billing Coordinator to ensure that client insurance is billed before the county. Works with A/P Coordinator on any questions that arise regarding payment batches. Registers and maintains employee training requests. Sets up new providers in Harmony as needed.
25% Accounts Receivable:
Daily reporting of direct deposit notifications to Treasurer’s Office. Verifies payments received are for Human Services and reviews receipted payments. Daily cash deposit, direct deposit and credit card entry into Great Plains. Works with Office Assistant IV to upload payments and applies payments in Harmony Billing. Maintains and disperses petty cash. Maintains cash receipt box. Invoices clients for monthly cost of care. Invoices CommCare for client monthly Rep Payee services. Assists the Treasurer’s Office with unclaimed revenue. Assists Treasurer’s Office with notifying Human Services clients in regard to NSF notifications. Prepares Journal Entry for revenue entry and account reclassification.
25% CCS-Program:
Monthly reconciliation of vendor activities and billable hours via external reporting and Harmony; including payment entry for Great Plains processing for at least 55 clients in a program that continues to grow. WIMCR (Wisconsin Medicaid Cost Report) monthly reconciliation of internal and external providers. Tracks HS productive and non-productive time for yearly WIMCR report through Human Services case management database. Works closely with Human Services Business Manager on workflow issues regarding tracking HS employee time to ensure proper figures are submitted for WIMCR.
10% CCOP/HSRS:
Processes reimbursement requests (via check request or invoice payment request) and prepares schedules and data for Human Services reporting system (HSRS reconciliation) through the WI Dept of Health Services. Reconciles HSRS with CCOP expenditures via SmartList from Great Plains. Works with Office Assistant Iv on any revisions needed in the HSRS system.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
Licenses, Certifications, and Other Requirements:
None.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
In evaluating candidates for this position, Ozaukee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
Work Environment
Work is performed in an office environment. May witness clients who are irritated, agitated, hostile or violent.
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Starting Pay Range: $23.23 - $25.16
Job Summary
The Human Services Accounting Specialist performs moderately difficult financial, accounting, and administrative functions including interface between Human Services case management software and Finance’s accounting software.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
40% Accounts Payable:
Maintains and integrates weekly and monthly payment batches of invoices (approx. 250 monthly), through various county and state-run programs: Harmony, eWiSacwis and Docuware into GreatPlains. Contacts staff to ensure authorization are entered timely and accurately. Verifies vendor contracts received, authorizations/placement entered. Submits monthly employee expense voucher. Conducts and records accordingly any credit card purchases. Creates and generates monthly Purchase Orders. Works with Medical Billing Coordinator to ensure that client insurance is billed before the county. Works with A/P Coordinator on any questions that arise regarding payment batches. Registers and maintains employee training requests. Sets up new providers in Harmony as needed.
25% Accounts Receivable:
Daily reporting of direct deposit notifications to Treasurer’s Office. Verifies payments received are for Human Services and reviews receipted payments. Daily cash deposit, direct deposit and credit card entry into Great Plains. Works with Office Assistant IV to upload payments and applies payments in Harmony Billing. Maintains and disperses petty cash. Maintains cash receipt box. Invoices clients for monthly cost of care. Invoices CommCare for client monthly Rep Payee services. Assists the Treasurer’s Office with unclaimed revenue. Assists Treasurer’s Office with notifying Human Services clients in regard to NSF notifications. Prepares Journal Entry for revenue entry and account reclassification.
25% CCS-Program:
Monthly reconciliation of vendor activities and billable hours via external reporting and Harmony; including payment entry for Great Plains processing for at least 55 clients in a program that continues to grow. WIMCR (Wisconsin Medicaid Cost Report) monthly reconciliation of internal and external providers. Tracks HS productive and non-productive time for yearly WIMCR report through Human Services case management database. Works closely with Human Services Business Manager on workflow issues regarding tracking HS employee time to ensure proper figures are submitted for WIMCR.
10% CCOP/HSRS:
Processes reimbursement requests (via check request or invoice payment request) and prepares schedules and data for Human Services reporting system (HSRS reconciliation) through the WI Dept of Health Services. Reconciles HSRS with CCOP expenditures via SmartList from Great Plains. Works with Office Assistant Iv on any revisions needed in the HSRS system.
Supervision Exercised
None.
Minimum Education Qualifications
Education and/or Experience Requirements:
- Associates degree or equivalent in Medical Billing, Administration, Accounting or related field preferred.
- Five years of experience in governmental/Human Services accounting. Two years of experience with computer applications and automated accounting, including system implementation. A combination of education and experience may be considered.
Licenses, Certifications, and Other Requirements:
None.
Minimum Knowledge, Skills, and Abilities Qualifications
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
- Knowledge of financial principles, accounting theory, government management, and budget techniques. Knowledge of computer software and Microsoft Office.
- Knowledge of County’s committee structure, function, and financial reporting requirements.
- Knowledge of and thorough understanding of governmental or fund accounting.
- Ability to communicate effectively in both oral and written form.
- Ability to manage time effectively.
- Ability to adjust to constant changes in work processes as required by federal, state, or county legislation.
- Skills in organization and multi-tasking.
- Detail oriented, with ability to visualize global implications.
- Ability to analyze problems, develop solutions, and prepare detailed report.
- Confidentiality.
In evaluating candidates for this position, Ozaukee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Periodic periods of standing or walking.
Work Environment
Work is performed in an office environment. May witness clients who are irritated, agitated, hostile or violent.
EOE / ADA Statement
Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
Ozaukee County offers a generous benefits package including: health, dental, life, & vision insurance; free employee health clinic & Teladoc; paid holidays, vacation, & sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program & wellness reimbursement; tuition reimbursement & continuing education opportunities; and more! Please note some that benefits offered are dependent on full-time/part-time status.
Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws.
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