Executive Assistant Job at Confidential in Los Angeles

A highly successful entertainment company in LA is seeking an Executive Assistant. This position is responsible for providing day-to-day administrative support to the company Chairman and CEO. Responsibilities to include, but not limited to: · Manage executives' calendar and schedule meetings, follow-ups, and confirmations, both internal and external, for all levels in various time zones. · Monitor incoming calls and roll calls as needed. · Anticipate needs and provides administrative support to the executive. · Generate and distribute materials for meetings. · Review and ensure executives' needs are met for any domestic and international travel. · Maintain any files, contacts, including confidential and critical documents. · Manage incoming mail and prepare outgoing correspondence. · Process expense reports. · Submit health insurance claims. · Other adhoc projects. Qualifications: · 2 years of Executive Assistant experience at an Entertainment company preferred. · Strong interpersonal and communication skills. · Ability to assess and determine priorities. · Must be able to perceive when an issue is sensitive and handle appropriately. · Experience within and knowledge of the entertainment industry. · Ability to prioritize, manage, and track multiple tasks and action items simultaneously. · Highly organized, proactive, and resourceful with problem-solving skills and a sense of accountability. · Ability to self-motivate and work independently, follow-up as needed, and see matters through to completion. · Maintain a high level of discretion, confidentiality, and professionalism. · Interact with all levels · Must remain flexible, adaptable, and efficient and anticipate the needs of the executive. · Proficient in Microsoft Office