Executive Assistant Job at eTeam in Orlando

Job Title: Executive Assistant

Location: Orlando, FL

Duration: 03 Months Possible Temp to Hire depending upon performance

Job Description:

• The team is looking for someone who is extremely professional, can handle a high volume workload and is able to be flexible with working with many different time zones.
• This role will be supporting an SVP.
• 5+ years as an Executive Assistant supporting high-level leadership is preferred
• Work may be unpredictable and ambiguous at times, this person should be able to switch gears as needed and prioritize well.
• High Volume Cross functionally
• The SVP works with many departments and divisions at Client across many different time zones so flexibility with scheduling meetings, etc.. is required.
• The Executive Assistant will be managing meetings, booking meeting space, managing expense reports and building relationships with high-level leadership and their Executive Assistants.
• Expected to anticipate the SVP's needs, prepare materials for meetings, ask high level questions, etc..

Responsibilities:

• Screen incoming calls and create a running call sheet.
• Schedule meetings and maintain meeting schedules.
• Complete expense reports. Make travel arrangements.
• Maintain weekly retail circulars.
• Organize, maintain and update files.
• Distribute mail and faxes in a timely manner.
• Facilitate order and delivery of product requests.
• Participate in team and department special projects.
• Maintain and distribute department documents.
• Keep the office organized by creating binders, folders, files, etc.
• This is a high level role supporting an SVP, 5+ years of experience is preferred