Executive Assistant Job at J Kent Staffing in Arvada

Pay: $30.00 - $35.00/hour (based on experience) overtime eligibility + a benefits package including a health insurance stipend, internet stipend, PTO, paid holidays, and unlimited access to Coursera courses

Schedule: Monday - Friday 8:00 AM - 5:00 PM or 9:00 AM - 6:00 PM (1-hour unpaid meal break)

Overview: Our client, a nonprofit organization fighting against hygiene poverty in the state of Colorado, is seeking a full-time Executive Assistant to support the President and executive team. This position will provide administrative support, ensuring efficient operations day-to-day. This Executive Assistant requires excellent communication skills, attention to detail, and the ability to manage multiple tasks with discretion and a high level of professionalism. This position is hybrid 2-3 days/week. The office is located in Arvada, but may require initial training in Evergreen, CO.

Responsibilities:

• Provide administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence
• Prepare reports, presentations, and other documents as needed
• Serve as the primary point of contact between the executive team and internal/external stakeholders
• Coordinate and manage communication flow, ensuring timely responses and follow-ups
• Organize and coordinate meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items
• Assist in planning and executing organizational events, board meetings, and fundraising activities
• Support key organizational projects by tracking deadlines, coordinating tasks, and ensuring timely completion
• Collaborate with team members and departments to facilitate project-related communications
• Maintain and organize confidential files and records, ensuring that all documentation is accurate and up to date
• Draft and edit correspondence, reports, and other documents for executive review
• Arrange travel, accommodation, and itineraries for executive team members
• Handle logistics for conferences, meetings, and speaking engagements
• Assist in tracking budgets and managing expense reports for the executive team
• Work with the finance department to ensure timely submission and reconciliation of expenses
• Support the board of directors by coordinating meetings, preparing board packets, and maintaining board records
• Communicate and follow up with board members as needed
• Build and maintain positive relationships with donors, partners, and community stakeholders
• Identify opportunities to improve administrative processes and implement solutions to enhance efficiency
• Assist in developing and refining office policies and procedures
• Handle sensitive information with the highest level of confidentiality and discretion
• Represent the organization with professionalism in all interactions

Qualifications:

• 3 + years' experience as an executive administrative assistant or in a similar role preferably for a nonprofit organization
• Bachelors degree in Business Administration, Communications, or a related field preferred
• Highly proficient in Google Suites, Asana, QuickBooks, and CRM (preferably Bonterra/Every Action)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• High level of professionalism and confidentiality
• Familiarity with basic accounting principles preferred
• Knowledge of industry-specific terminology and practices
• Ability to anticipate needs and provide proactive support