Groupe Insearch is hiring: Executive Assistant in Menlo Park

Send your resume to info@insearchsf.com with the job ID POSITION Executive Assistant to CEO and CFO Hours: 4 days in office, Friday work from home. ATTRACTIVE FACTORS Complimentary (and amazing) chef prepared breakfast and lunch provided Monday – Thursday (Includes vegetarian options) Generous product gift program and all brand discounts Company bonus program 5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations In-office gym and yoga classes Medical, Dental, Vision insurance in accordance with plan guidelines 401k with employer match in accordance with plan guidelines 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year Paid beach and giveback days, bi annual team building events and other in person celebrations Work with talented and great people who share a love of the ocean lifestyle Dog friendly office KEY RESPONSIBILITIES Complete a broad variety of administrative tasks including managing an active calendar, completing expense reports, place promo orders, composing, and preparing confidential and time sensitive correspondence and some personal related duties. Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Communicates directly, and on behalf of the Executives as necessary. Follows up and manage business contacts made by the Executives and supports the cultivation of ongoing relationships. Maintain a high-level of confidentiality in all areas of discussion with the Executives Supports the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing. Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed Takes accurate meeting minutes and submits them in a timely manner as necessary Assists the Executives to curate and maintain the desired staff culture Assists with various financial requests as assigned by the Executives Acts as a personal assistant to executives when necessary TOP KEYS FOR CLIENT Must have 5 + years of prior Executive Assistant experience required Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat Expert-level written and verbal communication skills, analytically minded, attention to detail a must Project Management experience a must Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters. Ability to take initiative and anticipate tasks and needs of the Executives Strong problem-solving and decision-making skills Ability to handle confidential information with discretion, be adaptable to various competing demands. #J-18808-Ljbffr