Logo
Randstad

Executive assistant Job at Randstad in Indianapolis

Randstad, Indianapolis, IN, United States

Randstad is now hiring an Executive Assistant for a Wine & Beverage company located in Indianapolis, IN. The ideal candidate would have a minimum of 3 years experience in the Administrative field, supporting 2 or more executives at a time. See the below description for more detail. If interested, apply with your resume today! **Please note that this is a Contract-to-Hire opportunity

salary: $28 - $30 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

  • Manage calendars, schedules; organize, schedule, and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
  • Establish follow-up systems for project management, calendar management, and e-mail management, including maintaining department PTO and vacation forms
  • Create and maintain filing system for VPs/Directors
  • Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
  • Prepare T&E expense reconciliation through Concur
  • Responsible for booking travel and coordinating flight, car rental, and accommodations for Shared Services employees
  • Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed
  • Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.
  • Support Department Managers on an as-needed basis
  • Perform other job-related duties as assigned
Qualifications:

  • 3+ years of necessary experience
  • 2 years of college education or equivalent required
  • Excellent communication skills (verbal and written), writing skills for meeting minutes and general communication
  • Interpersonal and organizational skills
  • Must have experience in supporting multiple individuals
  • Computer savvy; MS Office Suite; Visio is a plus


Skills
  • Administrative Duties (3 years of experience is required)
  • Calendar Management (2 years of experience is required)
  • Agendas
  • Expense Reports
  • Travel Management
  • Microsoft Office
  • Organizational Skills
  • Interpersonal Skills
  • Visio
  • Written Communication
  • Multi-tasking
  • Executive
  • Oral Communication
  • Creating Presentations

    • Qualifications
  • Years of experience: 3 years
  • Experience level: Experienced

    • Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

    Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

    At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

    Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

    This posting is open for thirty (30) days.