Executive Assistant Job at ARS Aleut Construction in Albuquerque

Duties and Responsibilities:

• Demonstrates and abides by Aleut Core Values and operating principles.
• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Performs system backup procedures on the computer.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the Director's calendar.
• Arranges for meetings and conferences. Makes travel arrangements, as necessary.
• Assists the Director with preparations and arrangements for special events.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation, and spelling errors.
• Answers telephones and directs calls to the appropriate person. May handle routine calls if informative on the subject.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Assists in the training of new clerical personnel.
• Attends in-service training sessions.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

Education and Experience Requirements:

• High School diploma or GED required.
• Two (2) years of related experience required.
• Prefer four (4) years supporting Leadership level.
• Ability to complete all mandated training requirements per government and management directives required.

Aleut offers the following benefits to eligible employees:

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance

At Aleut, our culture thrives on diversity, inclusion, and collaboration. By integrating diverse perspectives, we open up new possibilities, foster innovation, and fully harness our team's potential. We are committed to creating an environment where every employee feels valued, included, and inspired to grow and find purpose. Join us and be part of a culture that celebrates differences and belonging for everyone, without regard to race, color, religion or belief, national, social, or ethnic origin, sex, pregnancy, marital status, age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, or past or present military service. We welcome everyone as they are!

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