Executive Assistant/Personal Assistant Job at The RBL Group in Provo

Utah Only Position. Prefer Utah County/SLC County as this is a direct local position for our firm.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support one of our company’s partners. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, assisting with presentations, general organization and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, pay attention to details, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support the executive.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executive's calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain executive's online filing system

Skills

• Work experience as an Executive Assistant/ Personal Assistant
• Excellent MS Office knowledge
• Experience with zoom and teams scheduling
• Must be comfortable being on camera during meeting (internal and external)
• Must be agile to accommodate last minute needs
• Outstanding organizational and time management skills
• Familiarity with office applications
• Excellent verbal and written communications skills
• Discretion and confidentiality

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Outlook Calendaring: 2-5 years (Required)
• Microsoft PowerPoint: 2-5 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Salesforce (Desired)
• QuickBooks (Desired)
• PDF editing software (Desired)
• Zoom, slack, Microsoft Teams also preferred

Language:

• English fluently (Required)