Reyes Holdings is hiring: Executive Assistant IV in West Palm Beach

Responsibilities:

Position Summary:

This position of C-level Executive/Personal Assistant is part of a small 8-person West Palm Beach, FL-based family office and is responsible for managing the personal schedules of the Principal and spouse (the Family). The ideal candidate will be self-motivated, honest and professional; able to work in a confidential manner as required; persistence and a sense of urgency are key.

Position Responsibilities may include, but not limited to:

• Schedule, coordinate and manage all aspects of personal travel and entertainment, including scheduling of private and commercial aircraft, lodging accommodations, dining, recreational activities and ground transportation
• Provide administrative support in various aspects of business and personal affairs
• Open, sort, distribute incoming correspondence for Principal
• Perform advanced, diversified and confidential administrative duties
• Must exercise independent judgment and make appropriate decisions without close supervision
• Prepare correspondence, memoranda, reports, etc.
• Respond appropriately and with utmost professionalism to correspondence and memoranda

Qualifications:

Required Skills and Experience:

• High School Diploma or GED
• Minimum of 3 to 5 years experience assisting a busy, C-level executive, with at least 6 years administrative support experience
• Must demonstrate a high level of confidentiality; integrity is paramount
• Must display an extremely professional and calm demeanor at all times
• Ability to be self-directed and work independently but also work well with others at all levels
• Must possess strong organizational and multi-tasking skills; must have ability to prioritize appropriately
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite
• Ability to pass a post-offer comprehensive background check and drug test

Preferred Skills and Experience:

• Bachelors or Associates degree
• Experience in a family office or wealth management office

Equal Opportunity Employee & Physical Demands:
Reyes Holdings and its businesses are equal opportunity employers. Company policy prohibits discrimination and harassment against any applicant or employee based on race, color, religion, sex, pregnancy or pregnancy-related medical conditions, marital status, sexual orientation, gender identity or expression, age, national origin, citizenship, disability, genetic information, military or veteran status, or any other basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.

Background Check and Drug Screening:
Offers of employment are contingent upon successful completion of a background check and drug screening.

Pay Transparency:
Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.